Event Logistics Associate

Description

Position Purpose 

Help ensure the success of events, facility rentals, workshops, meetings, and classes offered at the 

Garden by providing set up and support services to departments and guests. 

Position Information 

Schedule: Variable evening shifts 

Job Type: Full-time, non-exempt 

Pay: $20.00/hr 

Essential Duties 

- Ensure that each event space is clean prior to, during, and after each event. This includes floors, 

counter/table tops, fixtures, restrooms, and the removal of debris, recyclables, and trash 

- Set up and break down tables, chairs, event equipment, and structures in a timely and orderly 

manner as directed by weekly event schedule, carefully handling equipment and adhering to 

safety standards and practices 

- Set up and break down audio/visual equipment for events, programs and facility rentals; handle 

minor troubleshooting with equipment hardware 

- Assist Beverage Department staff with bar set ups and breakdowns prior to, during, and at 

conclusion of events. This would include any assistance needed throughout the event regarding 

trash, recycling, or assistance with ice and supplies 

- Assist the Exhibits Department with the installation, maintenance, and de-installation of 

temporary art exhibitions and seasonal displays 

- Assist staff and guest deliveries of additional equipment and/or supplies to designated areas. 

- Operate motorized cart to move all necessary furniture, equipment, supplies, and structures in a 

safe manner 

- Provide exemplary customer service to Garden staff, volunteers, clients, guests and vendors. 

- Ensure that the needs of staff, volunteers, clients, guests and vendors are met throughout the 

duration of those events 

- Keep venue staging areas organized and clean, with only required equipment and furniture 

staged. Maintain accessibility and uphold fire code 

- Perform basic grounds-keeping tasks, when necessary, to maintain venues at presentation 

quality; detect, report, and/or fix any damages or irregularities in the Garden, with a particular 

responsibility for venue spaces 

- Use email communication systems and utilize work request submission system 

- May represent Event Logistics staff at Garden meetings 

- May operate Garden vehicles off-site when required 

- May operate heavy machinery (forklift, etc.) after completing training and certification 

- Lead progress on long-term projects or installations while balancing daily responsibilities as 

dictated by the setup report 

Requirements

Competencies 

- Must work during evenings, and occasional holidays 

- Must have a valid driver’s license and be able to operate a motorized cart 

- Must be 18 years of age or older in order to transport alcohol as part of job requirements 

- Must have good communication skills and ability to manage time to complete tasks by time 

required 

- Must possess exemplary customer service skills 

Equipment Used 

In addition to typical office equipment, this role requires the use of small hand tools, handheld power 

tools, motorized cart, and other items need to set up, tear down, and maintain Garden displays and 

events. 

Internal Communication 

Frequent communication with Garden staff in multiple departments. 

External Communication 

Occasional communication with visitors, vendors, and partners. 

Working Conditions 

Must be able to walk, sit, stand, stoop, kneel, bend, see, hear, speak, read, and type. Manual dexterity 

and the ability to lift up to 75 pounds required. Must be able to climb a ladder, be comfortable working 

with heights, and be physically capable of operating small handtools. This role will require outdoor work 

in extreme temperatures and inclement weather. 

Reasonable accommodations may be made, when necessary and feasible, to allow a qualified individual 

to perform essential job functions. 

Diversity, Equity, and Inclusion 

Desert Botanical Garden is an Equal Opportunity Employer and considers all applicants without regard 

to race, religion, color, sex, gender identity and/or expression, sexual orientation, marital or parental 

status, age, national origin, veteran status, disability, or any other status protected by law. 

The Garden fosters and supports workplace diversity, equity, and inclusion to honor the unique 

perspectives, experiences, and contributions of all, to celebrate successes, and to cultivate individual 

and institutional excellence. 

All employees will help add to the Garden’s diversity and fully embrace it. 

This job description is not intended to be an exhaustive list of all duties, responsibilities, and 

deliverables of the role. This is not a contract and should not be viewed as such. Other duties may be 

assigned by supervisor and/or his/her/their designee. 

Salary : $20