What are the responsibilities and job description for the Program Control & Billing Analyst position at DESE Research, Inc.?
We are seeking a highly skilled and detail-oriented Program and Billing Analyst to support financial planning, program control, and billing operations across a diverse portfolio of federal contracts. This hybrid role combines strategic program oversight with hands-on billing execution, requiring expertise in Deltek Costpoint, federal procurement, and financial analysis. The ideal candidate thrives in a fast-paced environment, is comfortable interfacing with cross-functional teams, and has a strong grasp of contract compliance and lifecycle management.
Key Responsibilities
- Interface daily with program managers, finance, contracts, subcontracts, procurement, and external customers
- Analyze financial contracts and monitor project performance metric
- Maintain and manage Costpoint budgets
- Review labor and travel charges for budget alignment and compliance
- Audit and process subcontractor and consultant invoices
- Generate weekly cost reports and semi-monthly PCC analysis
- Update monthly spreadsheets with actuals and contract modifications
- Support quarterly forecasts, monthly LREs, and EACs
- Develop program budgets and analyze funding profiles and variances
- Conduct cost, schedule, and contract performance variance analysis
- Submit and maintain purchase requisitions; monitor subcontractor costs
- Assist with RFP reviews, pricing models, and cost analysis
- Prepare and reconcile customer invoices
- Prepare monthly and weekly invoices for various contract types (T&M, FFP, CPFF, etc.) using Costpoint
- Maintain billing checklists to ensure all billable projects are captured
- Review invoices and supporting documentation for accuracy and compliance
- Upload invoices to customer portals and verify entries for discrepancies
- Reconcile open charges and ensure all allowable costs are billed
- Monitor AR Aging reports and follow up on overdue invoices
- Enter and post cash receipts weekly, record payments daily
- Collaborate with Project Control and Contracts to resolve billing issues
- Support final invoice preparation for contract close-outs
- Participate in project setup to ensure efficient billing workflows
- Review contracts to confirm billing procedures are followed
- Enter billable time into customer portals for applicable contracts
Required Qualifications
- Bachelor's degree in Finance, Accounting, Business, or related field
- Minimum 1 years of experience in federal government contracting
- Proficiency in Deltek Costpoint
- Strong background in program control, financial analysis, and contract billing
- Advanced Excel skills and ability to synthesize large datasets into executive-level reports
- Knowledge of government contracting regulations and accounting principles
- Experience across full program lifecycle-from proposal to closeout
- Excellent organizational, communication, and time management skills
- Ability to work independently and manage multiple tasks in a fast-paced environment
- Critical thinking and attention to detail
Desired Skills
- Deep knowledge of Costpoint and federal billing compliance
About DESE
For the past 43 years, DESE has provided industry-leading technical and engineering solutions in the fields of Defense, Energy, Space, and Environment. As a small, family-oriented business, DESE provides a compelling benefits package including a generous profit-sharing plan, competitive salaries, and perhaps most importantly, the opportunity to work alongside talented professionals leveraging cutting-edge technologies to solve complex and engaging problems.
Why employees love working for DESE:
At DESE, we are committed to creating a company that is known for its respect and care for employees. We understand that happy employees are what keeps our business going and we strive to provide the best opportunities for each individual working on our team! Here are a few reasons you will love working here:
- Competitive health, dental and vision insurance with affordable premiums
- Flexible work schedules
- Two different flexible spending account options
- Company paid life insurance with options for employee paid additional
- Performance bonus program
- Education reimbursement program
- Company paid personal leave for approved philanthropic activities
- Vacation, Sick & Holiday leave
- Robust 401k profit sharing plan
- Opportunities for internal promotions
- Employee referral incentive program
- Rewards and gifts for service anniversaries
Disability Accommodation for Applicants - DESE Research, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following alternative email address or phone number to contact us about your interest in employment with us: hrandsecurity@dese.com or 256-837-8004x123.