What are the responsibilities and job description for the Court Services Assistant position at Deschutes County?
Summary
ABOUT THE DEPARTMENT:
The Deschutes County Justice Court operates as a state court, managed by the County and guided by the leadership of an elected Justice of the Peace. The Justice Court' s office is located in Redmond, with court sessions taking place in Redmond, Sisters, and La Pine. The Justice Court is responsible for deciding traffic and ordinance violations, as well as small claims and specific civil matters.
ABOUT THE COUNTY:
We know where you choose to live, work and play matters. Deschutes County is one of the largest employers in Central Oregon and the largest municipal government in the region. Our dedicated and passionate workforce of more than 1,250 employees provide County services in a number of departments, divisions, and offices.
Located in the heart of Central Oregon, between the towering Cascade Mountain Range to the west and the high desert plateau to the east, Deschutes County is the outdoor recreation capital of Oregon. We enjoy a renowned quality of life, with big-city opportunities and small-town neighborhoods.
We hope you’ll consider joining our talented team.
ABOUT THE JOB:
Deschutes County is hiring for a Court Services Assistant who will be offering essential technical support related to court matters for the community. Under basic supervision, this role involves providing courtroom assistance services across various locations within Deschutes County, in addition to clerical and cashier responsibilities to support the operations of the Justice Court.
Key Responsibilities:
- Performs advanced data entry; manages multi-line phones; handles cashiering; maintains files; prepares/processes Justice Court documents in compliance with Justice Court and County regulations. Provides Court service information and customer assistance; serves as primary customer liaison; completes forms; files small claims; processes uniform citations/complaints for multiple cities and counties; answers inquiries within authorized scope.
- Facilitates Justice Court administration Oregon law; communicates Court policies, procedures, and orders from the Justice of the Peace.
- Provides recommendations/solutions to Court clients consistent with Court rules, policies, legislation, Oregon DMV requirements, and Oregon Revised Statutes; safeguards confidentiality of Court records and proceedings.
- Assists with scheduling and docketing for court dates and mediation; ensures timely client notifications. Processes payments across multiple tender types; performs other duties as assigned by the Court.
What You Will Bring:
Knowledge of or experience with:
- Court functions, procedures, terminology, rules and policies of the court.
- Fundamental statutes and guidelines that oversee the distribution of information from court records.
- Cashiering/money handling protocols.
- Utilizing a personal computer with specialized software, demonstrating a swift adaptability to new applications, and efficiently entering information into a computer system with accuracy and speed.
- Maintaining consistent and accurate management of records at high volume.
- Effectively communicating through written and verbal communications skills.
- Efficiently and effectively addressing hostile, angry and emotional customers.
- This posting is not meant to be an all-inclusive list of duties and responsibilities, but rather constitutes a general definition of the position's scope and function.
Notification to all candidates will be sent via email and/or text only. Please opt in for text messaging or check your email and your Governmentjobs.com account for application status.
Review the full job description by clicking HERE.
Compensation
$4,063.84 to $5,445.98 per month for a 172.67 hour work month. Excellent County benefit package when eligible. This union represented position is available immediately.
BENEFITS:
Minimum Qualifications
- High school diploma or GED equivalent;
- AND one (1) year of clerical experience, preferably in a Court or law enforcement environment;
- OR any equivalent combination of training, education, and experience that provides the required skills and knowledge to perform the essential functions of the job.
- Experience utilizing Law Enforcement Data System (LEDS).
- Current possession of a LEDS certification.
- Previous or current background in legal settings or the criminal justice system.
Necessary Special Requirements
Driving is a requirement for this position. Possession of or ability to obtain a valid Oregon driver's license within 30 days of hire date. The employment offer will be contingent upon presentation of an acceptable and verifiable driver's license, pre-employment screening for criminal history, driving history, and controlled substances (NOTE: Positive test results for marijuana use may result in rescission of a contingent offer of employment). This screening must be completed with satisfactory findings in order for a formal offer of employment to be extended
- Law Enforcement Data System (LEDS) certification from the State of Oregon is required within six months of hire date.
Deschutes County is proud to be an equal opportunity employer. We strive to build an inclusive environment that encourages, supports, and represents the diverse voices and needs of our communities. All are encouraged to apply - we welcome diverse perspectives and experiences.
If you are a veteran and would like to apply for Veterans' Preference, please click HERE for information.
Deschutes County offers eligible employees a comprehensive health care package that covers medical, prescription, dental, and vision coverage at a minimal cost of $95 per month for employee only or $116 per month for employee plus dependents. Coverage becomes effective the first of the month following 1 month of employment. Included in the health care package is the Deschutes Onsite Clinic (DOC), which provides a wide range of health, wellness, and primary care services to employees and their dependents. The DOC offers convenient hours and no out-of-pocket costs to patients. The DOC Pharmacy is a full service pharmacy available to employees and dependents to have their prescriptions filled at a discounted co-pay. In addition to the health care package, Deschutes County provides a generous and comprehensive benefits program to eligible employees.
Employer paid benefit offerings include:
- Life Insurance for employee and dependents
- Accidental Death and Dismemberment Insurance
- Long-term Disability Insurance
- Employee Assistance Program
- Retirement Program through Oregon PERS
- Time Management Leave
- 125 Flexible Spending Program
- 457 Deferred Compensation Program
- Supplemental Life and Accident Insurance
Salary : $4,064 - $5,446
