What are the responsibilities and job description for the Administrative Assistant: Student Life position at DeSales University?
ADMINISTRATIVE ASSISTANT: STUDENT LIFE
OVERVIEW
DeSales University, in Center Valley, PA, is a private, coeducational, four-year liberal arts Salesian, Catholic university, under the leadership of the Oblates of Saint Francis de Sales. Founded in 1965, the 550-acre suburban campus is located 50 miles north of Philadelphia and about 90 miles southwest of New York City. A total enrollment of nearly 3,500 includes undergraduate day and evening students, and graduate students. DeSales has approximately 135 full-time faculty members and offers more than 40 bachelor's degrees, twelve graduate programs, and over 20 certificate programs in a wide range of disciplines; many of these can be completed fully online.
In 2024, the University transitioned to a new academic structure featuring a four-college/school model, which includes the Kathleen Waterbury and J.B. Reilly School of Business; a College of Arts, Education, and Humanities with a School of Education and a School of Performing Arts; a College of Sciences; and a College of Healthcare Professions with a designated School of Nursing. For further information, visit www.desales.edu. EOE
POSITION SUMMARY
The Administrative Assistant for Student Life provides administrative services to Vice President of Student Life and staff as related to work within student affairs; schedules and manages multiple internal and external projects/meetings for Vice President and other members of the student affairs staff; maintains accurate files/data on all traditional day students; coordinates and manages student mailbox assignments; assist with planning, vendor coordination, volunteers and related duties for Baccalaureate and Commencement exercises and other major student life events; processes invoices for Vice President and Student Life department heads, maintains supplies for the department; organizes two student affairs staff retreats per year; compiles and edits Student Life annual report and other campus-wide reporting projects; supervises one summer employee; performs miscellaneous office duties as needed.
QUALIFICATIONS
DeSales University, in Center Valley, PA, is a private, coeducational, four-year liberal arts Salesian, Catholic university, under the leadership of the Oblates of Saint Francis de Sales. Founded in 1965, the 550-acre suburban campus is located 50 miles north of Philadelphia and about 90 miles southwest of New York City. A total enrollment of nearly 3,500 includes undergraduate day and evening students, and graduate students. DeSales has approximately 135 full-time faculty members and offers more than 40 bachelor's degrees, twelve graduate programs, and over 20 certificate programs in a wide range of disciplines; many of these can be completed fully online.
In 2024, the University transitioned to a new academic structure featuring a four-college/school model, which includes the Kathleen Waterbury and J.B. Reilly School of Business; a College of Arts, Education, and Humanities with a School of Education and a School of Performing Arts; a College of Sciences; and a College of Healthcare Professions with a designated School of Nursing. For further information, visit www.desales.edu. EOE
POSITION SUMMARY
The Administrative Assistant for Student Life provides administrative services to Vice President of Student Life and staff as related to work within student affairs; schedules and manages multiple internal and external projects/meetings for Vice President and other members of the student affairs staff; maintains accurate files/data on all traditional day students; coordinates and manages student mailbox assignments; assist with planning, vendor coordination, volunteers and related duties for Baccalaureate and Commencement exercises and other major student life events; processes invoices for Vice President and Student Life department heads, maintains supplies for the department; organizes two student affairs staff retreats per year; compiles and edits Student Life annual report and other campus-wide reporting projects; supervises one summer employee; performs miscellaneous office duties as needed.
QUALIFICATIONS
- High School Diploma required
- One year administrative experience preferred. Other work experience will be considered
- Strong organizational and communication skills required
- Proficiency in Microsoft 365 suite of products, particularly Word, PowerPoint, Teams and OneDrive
- Strong customer service skills required.
- Must possess very strong and professional verbal and written communication skills
- Strict Adherence to confidentiality required
- Candidate must be reliable and adaptable
- Sensitive to issues of ethnicity, disability, and diversity
- Dedicated to the mission of a small, Catholic, liberal arts institution.
DeSales University is an EEO employer - M/F/Vets/Disabled