Temporary Executive Assistant Teaching and Learning

Temporary position available approximately November 1, 2026 to February 1, 2027

TITLE: Executive Assistant – Teaching and Learning

CLASSIFICATION: PARA

HIRING SPECIFICATIONS:

Minimum Qualifications

Education: High school diploma, HiSET, or G.E.D.

Work Experience: Five years of work experience in an office setting

• Licensure or Certification: N/A

Skills, Knowledge, and Abilities:

• Excellent customer service skills.???
• Effective written and oral communication.???
• Demonstrates?courtesy,?tact, and sound judgement?in?handling sensitive?or confidential?situations.???
• Ability to prioritize tasks, manage time?effectively,?and proven ability to?meet deadlines.???
• Attention to detail and accuracy.???
• Ability to be a critical thinker and solve problems.
• Ability to?work independently or?collaborate effectively within a team.???
• Proficient with Microsoft Office Suite or related software.??
• Maintain confidentiality.
• Attend work on a prompt and regular basis.
• Maintain satisfactory and harmonious working relationships with the public, students, and other employees.

JOB SUMMARY:

The Executive Assistant provides administrative support and project management to the Directors of the department. The essential functions as shown below represent only the key areas of responsibility; specific position requirements will vary depending on the needs of the district.

ESSENTIAL FUNCTIONS:

• Answer incoming calls,?field questions, and initiate follow up communication.??
• Monitor and?maintain?financial activity and?records related to budgeting,?purchasing,?and payroll.?This includes travel requests, P-card transactions, and purchase orders.
• Coordinate and manage ongoing projects under the direction of department leadership.?
• Compile and integrate data from multiple sources, including?district-specific?systems, to produce professional reports, documents, and presentations.???
• Assist?with scheduling meetings, sending communication, and recording notes during meetings.??
• Provide support for district-wide communication efforts across various departments.
• Manage the Parent Concern Line; facilitating timely referral of issues to the appropriate departments and providing stakeholders with necessary information to ensure all concerns are handled professionally and confidentially.
• Other duties, as assigned

DEPARTMENT: Teaching and Learning

REPORTS TO: Director of Teaching and Learning

HIGHEST LEVEL SUPERVISED: N/A
BARGAINING GROUP: N/A

FLSA STATUS: Non-Exempt

CALENDAR: 12 Month / 8 hour day

PHYSICAL REQUIREMENTS:

The Des Moines Independent Community School District does not discriminate on the basis of race, color, national origin, gender, disability, religion, creed, age (for employment), marital status (for programs), sexual orientation, gender identity and socioeconomic status (for programs) in its educational programs and its employment practices. If you have questions, concerns or a complaint related to this policy, please contact Carol Wynn-Green, 2100 Fleur Drive, Des Moines, IA 50321; phone: 515-242-7709; email: carol.wynngreen@dmschools.org. Complaints can also be directed to the Iowa Civil Rights Commission, 400 E. 14th Street, Des Moines, IA 50319-1004, (515) 281-4121, or Region VII Office for Civil Rights, Citigroup Center 500 W. Madison Street, Suite 1475 Chicago, IL 60661-4544.

Employee Benefits Information

All candidates offered a position will be required to successfully pass a criminal background check, and a child and adult abuse registry check. Certain positions may require fingerprinting, a drug and alcohol test, a physical capacity test and/or a motor vehicle record check.

Approved By: 06/02/2026

Date: Bryce Amos