Front Desk Coordinator

Job Summary

We are seeking a dynamic and organized Front Desk Coordinator to be the welcoming face of our office. In this vital role, you will manage front desk operations, provide exceptional customer service, and support administrative functions that keep our workplace running smoothly. Your energy, professionalism, and multitasking skills will help create a positive environment for clients, visitors, and team members alike. This paid position offers an exciting opportunity to experience the inner workings of a medical spa.

Duties

• Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly
• Manage multi-line phone systems, directing calls efficiently and professionally using proper phone etiquette
• Handle incoming inquiries via phone and email, providing accurate information or redirecting as needed
• Maintain organized filing systems, including digital and paper documents, ensuring easy access and data accuracy
• Support calendar management by scheduling appointments, meetings, and events.
• Assist with data entry tasks in QuickBooks and other office management tools to support billing and record-keeping processes
• Perform clerical duties including proofreading documents, preparing Word processing materials, and managing office supplies
• Support office management activities by coordinating mail distribution, filing systems, and general administrative tasks
• Provide customer support by addressing client needs promptly and professionally in person or over the phone
• Maintain a tidy reception area, ensuring a professional appearance at all times

Experience

• Previous office experience or administrative support roles demonstrating strong organizational skills
• Ability to be a self starter
• Experience with multi-line phone systems and excellent phone communication skills
• Familiarity with data entry processes using spreadsheets or accounting software like QuickBooks
• Strong computer literacy with technical proficiency in office productivity tools and clerical software
• Demonstrated ability to manage time effectively while handling multiple priorities in a fast-paced environment
• Personal assistant or front desk experience is a plus but not required; enthusiasm for learning is essential

Join us as a Front Desk Coordinator to be the friendly first point of contact that sets the tone for our organization! Your organizational prowess combined with your positive attitude will ensure smooth daily operations while delivering outstanding customer service. This role is perfect for someone eager to grow their administrative skills within a supportive team environment.

Pay: From $15.00 per hour

Work Location: In person

Salary : $15