Statewide Interoperability Program Support Specialist #00269

Title: Statewide Interoperability Program Support Specialist #00269

State Role Title: Policy Planning Spec II

Hiring Range: $73,825-$75,895

Pay Band: 5

Agency: Dept of Emergency Management

Location: VDEM Headquarters

Agency Website: www.vaemergency.gov

Recruitment Type: Agency Employee Only - A

Job Duties

This position is open to current VDEM employees only. This position is eligible for two days of telework per week. Due to the public-facing nature of the role, regular onsite presence is required.

The Commonwealth Interoperability Coordinator's Office (CICO), also known as the Statewide Interoperability Coordinator (SWIC) program, is responsible for coordinating Virginia's statewide public safety communications interoperability efforts. The program works across state, local, tribal, federal, private-sector, and volunteer organizations to strengthen governance, planning, training, operational coordination, and the effective use of interoperable communications systems.

The purpose of this position is to provide programming, project, coordination, and operational support to the Commonwealth's statewide interoperability program. The position assists the Statewide Interoperability Coordinator with implementation of the Statewide Communications Interoperability Plan (SCIP), coordination of statewide and regional governance activities, tracking of interoperability initiatives, stakeholder engagement, development and maintenance of program information, and support of training, exercises, meetings, projects, and special initiatives.

The position serves as a central coordination point for information associated with interoperability initiatives and works directly with public safety communications stakeholders throughout the Commonwealth. The employee is expected to independently coordinate assigned projects and activities, monitor deadlines and deliverables, research and compile information, prepare program materials, maintain records and program data, and facilitate communication among internal and external partners.

While certain duties may include scheduling, meeting coordination, document preparation, and other activities commonly associated with administrative support, these responsibilities are performed in direct support of the statewide interoperability program and its substantive program objectives and are not the primary purpose of the position.

All VDEM employees are designated as essential personnel and may be required to work during emergency situations, including irregular work hours, work at locations other than the official duty station, and duties outside the employee's normal responsibilities.

Minimum Qualifications

• Knowledge of principles and practices associated with program coordination, project management, public administration, emergency management, public safety, or a related field.
• Ability to coordinate multiple projects, priorities, assignments, and deadlines.
• Ability to organize complex information and maintain accurate program records.
• Ability to independently research issues, gather information, identify relevant facts, and prepare concise written summaries.
• Strong written and verbal communication skills.
• Ability to prepare professional correspondence, reports, presentations, meeting materials, and briefing documents.
• Ability to establish and maintain effective working relationships with state and local government officials, public safety professionals, subject-matter experts, vendors, and other stakeholders.
• Ability to coordinate meetings, workgroups, projects, and stakeholder activities.
• Ability to exercise sound judgment and discretion when working with sensitive information.
• Ability to identify issues requiring management attention and communicate them appropriately.
• Skill in Microsoft Office applications and other technologies used for project coordination, information management, presentations, virtual meetings, and collaborative work.
• Ability to learn public safety communications terminology, systems, governance structures, and interoperability concepts.
• Ability to work effectively in both routine office environments and emergency operations environments.

Additional Considerations

• None.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Applications will only be accepted on-line through the State Job website. Applications must include all work history and references. The decision to interview an applicant is solely based on the information provided in the application materials. Therefore, it is essential to provide enough information to make this assessment.

Employment is contingent upon satisfactory results of a fingerprint-based criminal history background check, Division of Motor Vehicle check, employment reference check, and E-Verify. The selected candidate must complete a State of Personal Economic Interests as a condition of employment, if applicable (Va. Code 2.2-3114). Other financial, credit, driving, or degree verification checks prior to employment may be required for certain positions. A one-year probationary period is required of all newly hired and re-hired Commonwealth of Virginia employees.

The salary for this position is negotiable up to the maximum hiring range listed in this posting. Offers will not be made outside of the hiring range. This is a restricted position due to the funding source.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Minorities, Individuals with disabilities, Veterans, and people with National Service experience are encouraged to apply.

VDEM does not provide sponsorship or a STEM OPT extension to prospective or current employees. Applicants applying for a position with our agency must be legally authorized to work in the United States at the time of employment.

The Virginia Department of Emergency Management is an Equal Opportunity Employer.

Contact Information

Name: Human Resources

Phone: (804) 366-7942

Email: Recruitment@vdem.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.