Hours: Full-Time 35 Hours
Work Location: 30-30 Thomson Avenue, LIC, NY 11101

As a College Aide, you can work up to 17 hours per week during the school year and then full-time during the winter/ summer breaks. Please note you must be a student enrolled in an accredited college or graduate school to be eligible.

The NYC Department of Design and Construction, Law Division, is seeking a currently enrolled college student to assist with administrative tasks in a fast-paced environment.

This is not a hybrid position. The selected candidate must be available to work in person at least two days per week. Flexible hours are available. As a College Aide, you can work up to 17 hours per week during the school semester and then full-time (35 hours per week) during the winter/summer breaks. Please note you must be a student enrolled in an accredited college or graduate school to be eligible.

The ideal candidate is a high-achieving student with a strong eagerness to learn and grow, proficiency in Microsoft Office applications (including Excel, SharePoint, and Outlook), and strong interpersonal and communication skills, with the ability to collaborate effectively with attorneys and support staff.
The job duties include but are not limited to:

1) Maintaining/creating Microsoft Word and Excel internal documents
2) Various research assignments
3) Coordinating reproduction service requests
4) Archiving agency records
5) Assisting with Freedom of Information Law (FOIL) requests
6) Basic to intermediate office/administrative assignments such as shredding confidential documents, scanning, redacting, and photocopying.

Please note: All candidates must be currently authorized to work full-time in the United States (U.S.). In compliance with Public Law 99-603, candidates are required to present original documents proving citizenship or the legal right to work in the U.S. DDC is unable to support or sponsor any visa application or visa extension, including but not limited to OPT/STEM visas, H-1B visas, F-1 practical training, permanent residence sponsorship, or any proposed change of visa type. DDC does not offer a training program as required by U.S. immigration law, and is not hiring temporary employees. Candidates must have proper work authorization when an employment offer is made.

Additionally, educational credentials must be from a U.S. Department of Education-recognized accredited institution.
Credentials from foreign institutions require independent equivalency verification from an approved evaluation service. A list
of providers (fees apply) is available at: https://www.nyc.gov/assets/dcas/downloads/pdf/employment/nyc-dcas-foreign-education-evaluation-guide.pdf

All applicants, including City Employees: Please go to NYC Government Jobs | Explore Careers | City of New York, go to Search for Open Jobs, and type in the Job ID # listed above. Submit job application as prompted. Do not apply via Employee Self-Service (ESS), e-mail, mail, or fax your resume to DDC directly.

COLLEGE AIDE (ALL CITY DEPTS) - 10209

Minimum Qualifications

For Assignment Level I:
Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school.
For Assignment Level II (Information Technology):
Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or closely related field, including or supplemented by 9 semester credits in an acceptable course of study.
For Assignment Level III (Information Technology Fellow):
Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or other area relevant to the information technology project(s) assigned, including or supplemented by 9 semester credits in an acceptable course of study. Appointments to this Assignment Level will be made by the Technology Steering Committee through the Department of Information Technology and Telecommunications.

SPECIAL NOTE
Maximum tenure for all Assignment Levels in the title of College Aide is 6 years. No student shall be employed more than half-time in any week in which classes in which the student is enrolled are in session. Students may be employed full-time during their vacation periods.

Preferred Skills

The ideal candidate should be proficient in Microsoft Outlook, Word, and Excel, and possess strong organizational skills, including the ability to maintain and manage daily reports.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

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