What are the responsibilities and job description for the Grant Services Manager position at Department of Transportation?
Initial Posting Date:
11/07/2025
Application Deadline:
12/01/2025
Agency:
Department of Transportation
Salary Range:
$6,123 - $9,409
Position Type:
Employee
Position Title:
Grant Services Manager
Job Description:
Operations & Policy Analyst 3 – Grant Services Manager
Oregon Department of Transportation
Public Transportation Division
Program Services Unit
Oregon Department of Transportation
Public Transportation Division
Program Services Unit
Salem
This position is open for recruitment and fully funded following the 2025 Special Legislative Session.
The role:
Join us as a grant services manager! In this role, you will provide grant management and program services for the public transportation division. You will coordinate grant management processes for state and federal public transportation funding, support transit providers and implement best practices. Apply today!
We provide a safe and reliable multimodal transportation system that connects people and helps Oregon's communities and economy thrive. We encourage people from all backgrounds and abilities to apply for our positions.
Before applying, visit our
applicant information website
to learn more about our process. If you are a current State of Oregon employee, you must apply through your employee Workday profile
.
A day in the life:
- Work with the Federal Transit Administration and external public transportation providers to create and execute grant agreements.
- Calculate formula and discretionary program allocations to determine and administer formula grant distributions.
- Establish and coordinate processes for tracking federal and state grant funding in multiple systems.
- Monitor and track complex financial information; identify and analyze complex problems to develop and implement solutions.
- Measure grant administration performance and implement improvements.
- Ensure ODOT’s compliance as a recipient of state and federal public transportation funds.
- Work with unit managers to formulate long-range objectives and short-term goals for the division.
- Participate as a member of the public transportation department on interdepartmental committees as necessary.
- Work in an office environment with hybrid work options available - in-person meetings or office work anticipated at least once a month depending on business need with occasional travel may be required primarily within Oregon.
- To request a copy of the position description, which includes all duties and working conditions, please emailODOTRecruitment@odot.oregon.gov.
What’s in it for you:
- Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more.Learn moreabout working at the Oregon Department of Transportation and thebenefitswe offer.
- Comprehensive and equitable base salary offer within the listed range. Through an equal pay assessment, we will determine the salary offer using the information you provide in your submitted application materials. Please ensure your application materials are detailed, accurate and reflect your skills, experience (paid and unpaid) and education as they relate to the position when applying.
- The salary range listed is the non-PERSmonthly salary range. If you are already a participating PERS member or once you become PERS eligible,the salary range will increaseby 6.95%.
- Public Service Loan Forgivenessopportunity!
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Minimum qualifications:
Any combination of experience and education equivalent to seven years of experience that typically supports the knowledge and skills for the classification related to financial or grant management and application.
OR
A bachelor's degree in business or public administration, behavioral or social sciences, finance, political science or any degree demonstrating the capacity for the knowledge and skills; and four years professional-level evaluative, analytical and planning work related to financial or grant management and application.
Special qualifications:
Driving is an essential function of this position. You must have a valid US driver license and an acceptable driving record. We will conduct pre-employment driving records checks on our final candidate(s). Your license does not have to be issued in Oregon to be considered.
What we’d like to see:
If you have these attributes, let us know in your application materials! It's how we will choose whom to move forward! You do not need to have all these qualities to be eligible for this position. We may also use transferable skills, experience and education to help us decide who will move forward.
- Proven ability to work effectively with internal and external partners or cross-functional teams to achieve collective goals.
- Skilled in interpreting statutes, rules, regulations, policies, procedures or financial records in summarized, audience-appropriate materials and partnership examples.
- Proven ability to identify needs and take action for the best possible outcomes.
- Strong written and verbal communication skills shown through concise, relevant materials and successful examples.
How to apply:
- Complete the following required steps:
- Fill out the application or attach a resume. Please contact the recruiter under the ‘Need help?’ section if you have any questions about how to fill out the experience fields or to attach a document. Your submitted experience fields or attached resume must include dates (MM/YYYY) for each employer.
- Attach a cover letter. Your cover letter should clearly demonstrate how your experience and training relates to the qualities that you have under the “what we’d like to see” section above.
- Your cover letter must be limited to no more than two (2) pages.
- Please address your cover letter to Suzanne Carlson, Public Transportation Division Administrator.
- Generic cover letters that do not address the qualities that you have under the “what we’d like to see” section may receive lower scores than those that addressed the desired qualities.
- You must upload your cover letter in the ‘Resume/Cover Letter’ section of the application.
- Complete questionnaire. Answer the checkbox-style questions before submitting your application.
- After you submit your application, please respond to the public records request authorization and gender identity questionnaire. This screen will come after you submit and will complete the process. If you are a current State of Oregon employee, the tasks will come to your Workday inbox.
- If you are a veteran, you may receive preference. Thetask to upload your documentswill be available after you submit your application. For privacy reasons, please do not attach your military service document(s) to your application or combine it with any other required document attachments.
Need help?
- For questions, call 503-779-9733 or emailODOTRecruitmentJB@odot.oregon.gov.
Additional information:
- We do not offer visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US. We are not an E-Verify participating employer, and we are unable to proceed if E-Verify participation is required [e.g., STEM Optional Practical Training (OPT) Extension].
- The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an education institution during the application process.
- We may use this recruitment to fill multiple or future vacancies.
- We will conduct name-based criminal background checks on final candidates, not including current ODOT employees. All applicants may be subject to additional pre-employment check(s) such as driver license, LEDS (Law Enforcement Data System), and/or education verification as required for the position.
- You will be represented by the Service Employees International Union (SEIU).
ODOT is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices. Applicants with a disability may request a reasonable accommodation during the application process. For questions, concerns, or complaints regarding EEO/AA/ADA, contact 1-877-336-6368 (1-877-EEO-ODOT). This information can be made available in an alternative format by contacting ODOT Recruitment at 503-986-3700. Oregon Relay Service can be reached by calling 7-1-1.
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Transit Manager, Rail Manager, Transit Grant Manager
