What are the responsibilities and job description for the Special Operations Administrative Specialist (Administrative Specialist 1) position at Department of the State Fire Marshal?
Initial Posting Date:
04/10/2025
Application Deadline:
04/17/2025
Agency:
Department of the State Fire Marshal
Salary Range:
$3,704 - $5,063
Position Type:
Employee
Position Title:
Special Operations Administrative Specialist (Administrative Specialist 1)
Job Description:
At the Oregon State Fire Marshal (OSFM), our mission is simple yet crucial: to protect people, property, and the environment from fire and hazardous materials. Guided by a set of unwavering values, we strive to uphold integrity, dedication, leadership, partnership, and service to others in all we do.
The OSFM actively supports a workforce representative of the communities we serve. We embrace diversity, practice inclusive excellence, and strive for equity and belonging to maintain a workplace where everyone is treated with respect and dignity. We value all lived experiences and welcome members of historically underrepresented racial/ethnic groups, LGBTQIA2S , women, individuals with disabilities, veterans, and others to apply.
The OSFM is recruiting for a Special Operations Administrative Specialist (Administrative Specialist 1). As the Special Operations Administrative Specialist, you will work in the office at our Salem headquarters to provide administrative, operational, and program support to area commands and worksites for the Special Operations Unit. You will explain and clarify rules, processes, and procedures to the public and program/agency stakeholders. In this position, you will also provide administrative and logistical support to the Agency Operations Center (AOC) during emergency deployments of fire service resources.
Become a part of the OSFM team and together, let's continue working towards a safer, more resilient Oregon for everyone!
Position Details
- Click here to review the complete position description.
- This is a full-time, permanent position and is represented by the American Federation of State, County, and Municipal Employees (AFSCME) union.
- This position is based at our Salem office in Oregon and will be expected to report in-person full-time for the first 6 months of employment, after which a hybrid work schedule may be an option.
- The salary listed is the non-PERS qualifying salary range. When the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%.
Research suggests that women and people of color are less likely to apply unless they are confident they meet 100% of the listed qualifications. We strongly encourage all interested individuals to apply and allow us to evaluate the knowledge, skills, and abilities that you demonstrate, using an intentional equity lens.
Minimum Qualifications:
- Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR
- An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR
- An equivalent combination of education and experience.
Special Qualifications:
- Requires a valid drivers’ license with an acceptable driving record.
Desired Attributes:
- Excellent customer service and collaborative skills.
- Experience in organizing committees and facilitating and documenting conversations and decisions.
- Skill in performing a variety of clerical functions at a technical or support level requiring decision-making within established laws, rules, policies and procedures.
- Skill in communicating orally and in writing with a variety of people, answering questions and explaining information or decisions, using specialized terminology.
- Excellent attention to detail.
You are required to upload your resume describing how you meet the minimum qualifications and desired attributes listed above. Attachments must be in MS or PDF format. Failure to attach the required resume describing the minimum qualifications and desired attributes will result in disqualification of your application.
Please make sure the qualifications and attributes you possess are clearly demonstrated in your resume. Following these instructions and providing this information will be used to determine which candidates will be selected to move forward in the process.
How to Apply:
- For step-by-step instructions clickSearch for Jobs and Apply for External CandidatesorJobs, search & applyfor current state employees.
- Your application and resume will also be used when completing apay equityassessment. The pay equity assessment determines your salary so a complete, current, and detailed history of work, education, and other experience is helpful.
- Upload your resume to the Resume/Cover Letter section of the application. Your attached resume should include the beginning and end dates (MM/YYYY) for each employer.
- After you submit your application, please respond to the public records request authorization and gender identity tasks. These tasks will come after your submission.
- Eligible veterans who meet the qualifications will be given veterans' preference. NOTE: If claiming veterans’ preference please be sure to check your Workday account regularly forpending tasks. For further information, please see the following website:Veterans Resources, or call Oregon Department of Veterans' Affairs at 1-800-692-9666.
- If you need assistance to participate in the application process, including an accommodation request under the Americans with Disabilities Act, please email our recruitment team atOSFM.HumanResources@osfm.oregon.gov.
Benefits of Joining Our Team:
- Work/life balance; paid vacation, sick leave,11 holidays, 24 hours of personal business leave, and a floating day off each year.
- Medical, vision, dental (with most only 1%-5% employee share), and life insurance as well as additional optional benefits.
- Retirement programs through thePublic Employees Retirement System (PERS)and optional deferred compensation programs through theOregon Savings Growth Plan.
- Student loan forgiveness under thePublic Service Loan Forgiveness Program (PSLF).
- Abundant advancement opportunities within the agency and throughout State of Oregon government that carry your seniority and benefits with you.
- Opportunities to expand your technical and professional skills.
- Meaningful work with others who are passionate about public service.
- Make a difference in the lives of Oregonians.
Additional Information:
- This recruitment will be used to establish a list of qualified applicants to fill the current vacancy and may be used to fill future vacancies as they occur.
- Criminal Records Check - Employment in any position with OSFM for all prospective employees is contingent on passing a criminal background and fingerprinting check. Circumstances of any criminal conviction will be reviewed to determine eligibility for the position under recruitment.
Helpful Links & Resources:
- Oregon Job Opportunities Webpage
- How to Set Job Alerts
- Workday Applicant FAQ
- What You Need to Know to Get the Job
- Pay Equity Information & Resources
OSFM does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. OSFM is an E-Verify employer.
The Oregon State Fire Marshal is an Equal Opportunity, Affirmative Action Employer committed to Workforce Diversity.