Office Specialist I - Augusta - 1057

If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State’s career page and indicate on the application that they have previously worked for the State.

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DEPARTMENT OF INLAND FISHERIES & WILDLIFE

OFFICE SPECIALIST I

Opening Date: May 01, 2026

Closing Date: End of day May 15, 2026

Location: Augusta

Position Number: 01865-1057

Position Type: Full Time

Class Code: 6546

Grade: 16 (Administrative)

Salary: $18.76 - $27.03 Per Hour

Interested candidates need to complete, and submit, a Direct Hire Application, Cover Letter, and detailed Resume.

BRIEF JOB DESCRIPTION: This position provides comprehensive administrative support to the Bureau of Resource Management by performing complex and varied office tasks.  The position serves as a primary point of contact for staff and the public, requiring excellent interpersonal and communication skills. Successful performance in this role requires strong organizational and time-management skills, a high degree of attention to detail and accuracy, and the ability to work independently while exercising sound judgment. Work is performed with a high degree of independence and supports both office-level and Division wide administrative functions.

Primary responsibilities include:

• Draft, review, and process contracts, delivery orders, invoices, and procurement documentation in accordance with State policies.
• Coordinate staff travel arrangements, including lodging and airfare, and review expense vouchers for accuracy and compliance.
• Process and track wildlife-related permits (e.g., possession, exhibition, and importation permits) in accordance with applicable regulations.
• Provide front-line administrative support to staff and the public, including responding to inquiries and maintaining calendars, records, and filing systems.
• Manage procurement and office operations, including use of the procurement card, purchasing supplies and equipment, maintaining inventory, and supporting meetings and office functions.

• Entering and maintaining information in databases and spreadsheets.
• Providing additional administrative support as needed.

The ideal candidate will demonstrate exceptional communication and customer service skills, strong attention to detail and accuracy, and the ability to interpret and apply laws, rules, and regulations in diverse situations. Due to the cross-functional nature of this role, adaptability and flexibility are essential.

For questions specific to the position, please contact Diana Harper at: Diana.Harper@maine.gov

MINIMUM QUALIFICATIONS: Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks requiring specialized skills, and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, Office Associate I and Office Associate II.

Preference will be given to candidates with the following skills and experience:

• Proficiency in Microsoft Excel, Outlook, Word, Access, Adobe Acrobat Professional, and other office technology and equipment
• Experience using Advantage and MainePays
• Strong time management skills and the ability to meet tight deadlines
• Proven ability to balance multiple tasks and priorities while adapting to changing business needs
• Highly effective written and verbal communication skills

Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. 
• Health Insurance Coverage– The State of Maine pays 85%-100% of employee-only premiums ($11,857.68-$13,950.24 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.  
• Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements. 
• Dental Insurance– The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value). 
• Retirement Plan– The State of Maine contributes 14.11% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.  
• Gym Membership Reimbursement– Improve overall health with regular exercise and receive up to $40 per month to offset this expense. 
• Health and Dependent Care Flexible Spending Accounts– Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses. 
• Public Service Student Loan Forgiveness– The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office. 
• Living Resources Program – Navigate challenging work and life situations with our employee assistance program.
• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive forty-two (42) consecutive calendar days of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.  
• Voluntary Deferred Compensation– Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions. 
• Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness. 

There's a job and then there's purposeful, transformative work.  Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness.  We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. 

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you.  Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?
Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting.  If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.

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If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.

Salary : $11,858 - $13,950