What are the responsibilities and job description for the Office Coordinator position at DEPARTMENT OF FINANCE?
- DEPARTMENT OF FINANCE
- Full-Time
- Exam May Be Required
Job Description
NYC Department of Finance (DOF) is responsible for administering the tax revenue laws of the city fairly, efficiently, and transparently to instill public confidence and encourage compliance while providing exceptional customer service.
DOF’s Sheriff’s Office serves and enforces court mandates, orders of protection, warrants, decrees, and property seizures. Additionally, the Sheriff’s Office conducts criminal investigations of real property fraud, tax crimes, and the trafficking of illegal and untaxed tobacco products and synthetic narcotics, and monitors defendants referred by the courts for electronic monitoring.
Reporting to the Supervising Deputy Sheriff of the Manhattan Law Enforcement Bureau, the Office Coordinator will provide essential administrative and clerical support to ensure the efficient operation of the Manhattan Law Enforcement Bureau. The selected candidate will support law enforcement personnel and management by overseeing administrative workflows and performing complex administrative duties in support of legal and operational functions.
Duties and responsibilities will include but are not limited to the following:
- Oversee administrative timekeeping functions, including the review staff leave request submissions, monitoring leave balances, and ensuring accurate submission of timesheets.
- Answer telephone calls and emails; document and respond to inquiries, ensuring accurate and timely communication.
- Interact with the public/respondents and gather necessary information to determine the nature and purpose of inquiries.
- Receive and process payments from the public, including cash and non-cash remittances, in accordance with agency procedures.
- Review and approve financial transactions, including cash and non-cash payments, ensuring compliance with agency and city fiscal procedures.
- Data entry and processing of law enforcement and legal documentation.
- Maintain oversight of both electronic and physical filing systems, ensuring confidentiality, accuracy, and integrity of sensitive information.
- Conduct data entry and retrieval using Excel and other software applications across multiple systems to support daily operations.
- Liaise with county personnel and other Sheriff's Office units to coordinate and process requests related to law enforcement activities.
- Assist bureau management with preparing reports, tracking key performance metrics, and identifying opportunities for process improvement.
- Support tasks related to budgeting, accounts management, and general operational functions as needed.
Additional Information:
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
PRINCIPAL ADMINISTRATIVE ASSOC - 10124
Minimum Qualifications
1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.
Preferred Skills
-Strong organizational and communication skills. -Proficiency in Microsoft Office, especially Excel and Outlook. -Ability to work independently and handle confidential information with discretion.
55a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Shortlist
- Experience Level:Experienced (Non-Manager)
- Category:Administration & Human Resources
Salary : $53,370 - $61,376