What are the responsibilities and job description for the Staff Assistant position at Department of Corrections?
JOB SUMMARY
This position is located in the D.C. Department of Corrections (DOC) Headquarters. This position primary responsibility is providing substantive administrative and management support work, requiring administrative and analytical skills; and the ability to research problems and issues.
DUTIES AND RESPONSIBILITIES
Conducts fact-finding investigation which involve researching, analyzing, and preparing pertinent data/information incidental to reports, statistical studies, special events, and on-going projects. Examines and develops a variety of background information for use in presenting factual and statistical data for special project and/or reports. Develops administrative data for the purpose of preparing special reports related to the program. Research administrative matters, gather facts, defines and explores problems, and initiate and maintain contact necessary in the completion of assignments. Maintains and controls basic management systems for all incoming action documents within the organization, including documents control, report monitoring systems to remind staff of action requirements and timetables, suitable tracking systems, and correspondence review.
Prepares responses to inquire of a Congressional, governmental, and private sector nature. Notifies the appropriate staff personnel of the need for information or commends or assists staff in preparing responses to inquiries. Reviews all correspondence and documents prepared for the supervisor’s signature for grammatical accuracy, procedural conformity, format compliance and provision of supporting documents. On own initiative, returns to originator correspondence or document which is considered improper for signature of the supervisor. Performs an on-going review of administrative and clerical work being done to ensure that business needs are being met. Identifies unusual problem areas and makes appropriate recommendations for resolution. Assists in the development of administrative policies and procedures for the office to facilitate accomplishment on a timely basis.
QUALIFICATIONS AND EDUCATION
Specialized Experience: Specialized experience must have equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position to be filled. To be creditable, applicants must have one (1) year of specialized experience equivalent to at least the next lower grade level in the line of progression.
LICENSES AND CERTIFICATIONS
None.
WORKING CONDITIONS/ENVIRONMENT
The work is performed in a normal office setting.
OTHER SIGNIFICANT FACTS
Tour of Duty: Monday - Friday 8:00 a.m. to 4:30 p.m.
Pay Plan, Series and Grade: CS-0301-09
Promotion Potential: No known Promotion Potential.
Duration of Appointment: Career Service – Regular Appointment.
Collective Bargaining Unit: This position is not covered under a collective bargaining agreement.
Position Designation: The incumbent of this position will be subject to enhanced suitability screening pursuant to Chapter 4 of DC Personnel Regulations, Suitability Safety Sensitive. The incumbent must be able to pass a criminal background check; therefore, you may be required to provide information about your criminal history in order to be appointment to this position. You will be subject to drug and alcohol testing in accordance with the Department of Corrections Mandatory Drug and Alcohol Testing. In this position, you may be disqualified from employment based on the presence of marijuana in test results, even if you possess a medical card authorizing the use of medical marijuana.
A TB Test is required prior to entry on duty.
Residency Preference: Applicants claiming “Residency Preference” will be required to maintain residency in the District of Columbia for a minimum of seven (7) years. Failure to do so may result in forfeiture of employment.
EEO Statement: The District of Columbia Government does not discriminate or retaliate in employment on the basis of race, color, religion, sex, pregnancy, gender identity and expression, national origin, family responsibilities, political affiliation, sexual orientation, marital status, homeless status, disability, genetic information, age, membership in an employee organization, participation in a legally protected activity, parental status, matriculation, personal appearance, credit information, status as a victim or family member of a victim of domestic violence, sexual offense, or stalking, military service, or other non-merit factor.