What are the responsibilities and job description for the Program Admin. Specialist - Treatment Team Coordinator position at Department of Behavioral Health and Developmental Services?
Title: Program Admin. Specialist - Treatment Team Coordinator
State Role Title: 19211
Hiring Range: commensurate based on experience
Pay Band: 4
Agency: Dept Behavioral Health/Develop
Location: Western State Hospital
Agency Website: https://dbhds.virginia.gov/facilities/wsh/
Recruitment Type: General Public - G
Job Duties
Western State Hospital is seeking a full time Program Admin. Specialist - Treatment Planning Coordinator who will provide administrative and clinical support services to interdisciplinary treatment teams that promote timely and quality treatment plans and other clinical documentation; coordinate and oversee execution of treatment planning process to ensure the treatment plan is accurate, complete and person-centered; coordinate and ensure that treatment plans are completed within the established timelines of hospital policy; coordinate the treatment team’s timely completion of Addendum to Treatment Plan notes following any incident of S/R and monitors to ensure all necessary updates/revisions are documented in the individual’s treatment plan; and ensure that all monitors applied to treatment planning will meet minimum of 90% compliance.
This position will also assist Nursing with daily morning rounds, helping to synthesize elements from the 24 hour report into a format that emphasizes most important information pertaining to patient care and needs for members of the treatment team; coordinate and schedule initial staffings and routine Treatment Planning Conferences on behalf of the interdisciplinary treatment team, ensuring that necessary members are able to attend, including the individual receiving services and identified supports (e.g., family members); conduct treatment plan training as needed for new members of the assigned treatment team and new clinical employees and provide as needed refresher training; provide 2-4 hours of PSR groups per week; provide individual and milieu-based interventions – in consultation with the team psychologist – that address core treatment needs of patients; and provide other clinical interventions including 1:1 mentoring, unit-based activities (e.g., special events, on-unit programming), etc.
This Position Is Eligible For
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
The successful applicant must pass a criminal background investigation, drug screening test and employment reference check. The applicant must have the ability to perform at the level of physical demands noted on the Employee Work Profile and the verified ability to perform the essential functions of the position.
Commonwealth’s Alternate Hiring Process: In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800- 552-5019, or DBVI at 800-622-2155.
DBHDS is a healthcare organization and must comply with the federal CMS Omnibus COVID-19 Health Care staff Vaccination Regulation which requires all employees to be vaccinated or receive an exemption. Upon acceptance of a job offer, new recruits will be asked to disclose their vaccination status (and for those fully vaccinated, proof of vaccination) during the pre-employment process. New staff who are not vaccinated for any reason or choose not to disclose their vaccination status, will need to request a medical or religious accommodation. If you have questions, please contact the Office of Human Resources.
Contact Information
Name: Samantha Leep
Phone: 540-332-8306
Email: samantha.leep@dbhds.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
State Role Title: 19211
Hiring Range: commensurate based on experience
Pay Band: 4
Agency: Dept Behavioral Health/Develop
Location: Western State Hospital
Agency Website: https://dbhds.virginia.gov/facilities/wsh/
Recruitment Type: General Public - G
Job Duties
Western State Hospital is seeking a full time Program Admin. Specialist - Treatment Planning Coordinator who will provide administrative and clinical support services to interdisciplinary treatment teams that promote timely and quality treatment plans and other clinical documentation; coordinate and oversee execution of treatment planning process to ensure the treatment plan is accurate, complete and person-centered; coordinate and ensure that treatment plans are completed within the established timelines of hospital policy; coordinate the treatment team’s timely completion of Addendum to Treatment Plan notes following any incident of S/R and monitors to ensure all necessary updates/revisions are documented in the individual’s treatment plan; and ensure that all monitors applied to treatment planning will meet minimum of 90% compliance.
This position will also assist Nursing with daily morning rounds, helping to synthesize elements from the 24 hour report into a format that emphasizes most important information pertaining to patient care and needs for members of the treatment team; coordinate and schedule initial staffings and routine Treatment Planning Conferences on behalf of the interdisciplinary treatment team, ensuring that necessary members are able to attend, including the individual receiving services and identified supports (e.g., family members); conduct treatment plan training as needed for new members of the assigned treatment team and new clinical employees and provide as needed refresher training; provide 2-4 hours of PSR groups per week; provide individual and milieu-based interventions – in consultation with the team psychologist – that address core treatment needs of patients; and provide other clinical interventions including 1:1 mentoring, unit-based activities (e.g., special events, on-unit programming), etc.
This Position Is Eligible For
- paid time off
- life insurance
- health, vision, and dental insurance
- retirement with cash match
- Previous experience working in an inpatient psychiatric setting
- Bachelor's level degree in the field of counseling, social work, psychology nursing or rehabilitation services
- Demonstrated knowledge of psychiatric treatment pertaining to adult age groups
- Familiarity and ability to compose a Treatment Plan inclusive of goals, objectives and interventions specific to each patient’s individualized needs
- Demonstrated knowledge of psychiatric disorders, substance use disorders, and physical conditions
- Familiarity with non-pharmacological interventions to address biopsychosocial needs of patients with varying degrees of acuity and complexity
- Experience using Microsoft Office programs, including Word, Excel, and Outlook. Ability to use Electronic Health Records
- Master's degree in counseling, Social Work, Psychology, Nursing, or Rehabilitation Services
- Experience documenting in Electronic Health Records
- Bilingual
- Veteran or Veteran Spouse
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
The successful applicant must pass a criminal background investigation, drug screening test and employment reference check. The applicant must have the ability to perform at the level of physical demands noted on the Employee Work Profile and the verified ability to perform the essential functions of the position.
Commonwealth’s Alternate Hiring Process: In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800- 552-5019, or DBVI at 800-622-2155.
DBHDS is a healthcare organization and must comply with the federal CMS Omnibus COVID-19 Health Care staff Vaccination Regulation which requires all employees to be vaccinated or receive an exemption. Upon acceptance of a job offer, new recruits will be asked to disclose their vaccination status (and for those fully vaccinated, proof of vaccination) during the pre-employment process. New staff who are not vaccinated for any reason or choose not to disclose their vaccination status, will need to request a medical or religious accommodation. If you have questions, please contact the Office of Human Resources.
Contact Information
Name: Samantha Leep
Phone: 540-332-8306
Email: samantha.leep@dbhds.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
