Accounts Payable Support Specialist - Part-Time

Xanterra Travel Collection owns and operates a growing group of hospitality, travel and leisure businesses, operating in more than 30 countries. As the nation’s largest national park concessioner – our original core business – environmental stewardship and sustainability are fundamental to everything we do. Xanterra’s 6,500 peak-season employees provide superior guest service to visitors from around the world who visit the company’s 20 hotels and lodges with more than 4,500 guest rooms, six cruise ships, adventure travel operations, 55 restaurants, 45 retail stores, 1,500 campsites, and a tourist train. See xanterra.com for more information on the company, its business units and its environmental initiatives.

We are currently hiring for a part-time detailed Accounts Payable floater to join our fantastic Accounting Team. The Accounts Payable Support Specialist is a part-time role responsible for assisting multiple Accounts Payable Coordinators in managing high invoice volume and assist in the completion of special projects. This position is part of a team of coordinators, who develop relationships with vendors and internal purchasing and finance staff, to ensure our vendors are paid timely and accurately.

• Support Accounts Payable team with processing invoice volume during peak seasons, vacations, leaves, and other times as needed. This includes but is not limited to:
  • Accurately review, code and process vendor invoices in Financial System (CloudSuite) to ensure timely payment.
  • Process PO match invoices utilizing 2-way and 3-way invoice match. Address PO issues with buyers.
  • Maintain proper record keeping and electronic filing of all AP documentation according to published Document Retention guidelines.
  • Address and respond to vendor and internal customer inquiries timely.
  • Monitor Accounts Payable imports from third party scanning company. Address invoice import issues timely.
• Assist team with special projects to improve processes and maintain Accounts Payable data.
• Perform monthly GL account reconciliations for Accounts Payable related accounts.
• Process monthly journal entries to accrue standard expenses not paid in the current fiscal month and various reclass entries as needed.
• Request new vendors through company’s vendor maintenance request process. Assure compliance with IRS W-9 and internal procedures pertaining to all new vendors and vendor changes.

• High School diploma or equivalent
• 1-3 years previous experience
• Basic Microsoft Excel and Word
• Prior Sales and Use tax experience a plus
• Excellent interpersonal and communication skills

COMPENSATION:  The pay range for this position is $19.00 - $21.00 per hour.

BENEFITS: For Part-Time employees, Xanterra offers The MEC Plan, Paid Sick and Safety time, Vacation Pay, Holiday Pay, Employee Assistance Plan, and Employee Discounts and Travel Deals.

EEO: Xanterra is committed to a diverse and inclusive workplace.  We are an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, pregnancy, genetic information, protected veteran status, or any other legally protected status.

Salary : $19 - $21