Assistant Registrar

Reports to: Campus Principal

Wage/Hour Status: Nonexempt

Compensation Plan: Clerical/Paraprofessional

Pay Grade: 03

Minimum Hourly Salary: $17.40

Minimum Annual Salary: $29,232            

Duty Days: 210 days per year

Primary Purpose:

Responsible for maintaining student records at the campus level. Process student enrollment, transfers, and withdrawals for the campus.

Qualifications:

Education and Certification

• High school diploma or equivalent

Experience

• Three years of clerical or public education experience

Special Knowledge and Skills                                                               

• Ability to maintain accurate and auditable records
• Ability to use personal computer and software for word processing and to develop spreadsheets and databases; including but not limited to Microsoft Office applications (Word, Excel, PowerPoint) and DISD network
• Proficient keyboarding and file maintenance skills
• Working knowledge of eSchool, PowerSchool Enrollment, Texas Records Exchange (TREx/TSDS), Laserfiche, and Google Suite preferred
• Proficiency with MS Office and Google Suite
• Ability to exercise good judgment in handling confidential information
• Excellent organizational, communication (written and verbal) and interpersonal skills

Major Responsibilities and Duties:

Records, Reports, and Correspondence

• Maintain physical and computerized records including student cumulative folders, progress and failure reports, class rosters, schedule changes, and grade books.
• Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
• Coordinate grading process, including processing of scan sheets, verification and correction of grades, and printing and distribution of report cards.
• Process and transmit requests for student information, including student transcripts for colleges and universities.
• Calculate grade point averages, class rank, and prepare honor rolls.
• Assist counselors with the enrollment, withdrawals, and transfer of students and process applicable records.
• Assist campus administration and counselors with the preparation of reports and student data information.
• Coordinate the ordering and distribution of all graduate materials, including caps and gowns and diplomas.

Other Related Duties:

• Follows district safety protocols and emergency procedures.
• Participates in professional development, department meetings, and special events as assigned.
• Performs other duties as assigned.

Mental Demands/Physical Demands/Environmental Factors:

Tools and Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; may require occasional district-wide and statewide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.