Grants and Finance Administrator

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### Grants and Finance Administrator

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Denton County Transportation Authority - Lewisville, TX

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$55,009 - $70,009 a year

As a member of the Finance team working under the Senior Manager of Budget and Grants, the Grants and Finance Administrator works to ensure proper accounting, compliance, and maximum utilization of grant funding from federal, state, and other grant funding sources. Duties include preparation of grant reimbursement requests; grant reporting; grant budgeting; assisting departments in applying for, managing, and complying with requirements of grants.

Reviews and monitors grant-funded contracts awarded by various funding agencies to ensure DCTA compliance with requirements and regulations governing awards.

Serves as agency liaison for FTA Triennial Review and other funding agencies reviews or audits. Serves as the agency liaison for National Transit Database (NTD) annual reporting. Consults with Procurement to ensure grant funding agency requirements are appropriately incorporated throughout the procurement process.

Additionally, this role supports the agencys financial planning, reporting, and operational analysis functions by preparing and analyzing budgetary and financial data, developing executive-level reports, and ensuring accuracy, transparency, and compliance in financial processes. This position assists with the annual operating and capital budget, monthly financial reporting, service plan analysis, and ad-hoc financial research to support executive leadership and agency decision-making. The role serves as a key resource for enterprise financial reporting systems, requisition and budget transfer workflows, cashiering functions, and financial policy documentation, while providing analytical support for performance assessment, peer agency comparisons, and continuous improvement initiatives across the organization.

Essential Functions

The following duties are standard for this position. The omission of specific statements of duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.

Grants

• Work with Finance and Operations staff to ensure an accurate, timely, efficient and transparent process for the entire grant life cycle, from proposal to close. This entails pre-award management, tracking payments, reviewing and producing relevant reports, monitoring grant activity, post-award management and records retention.
• Review expenditures, prepare documents for eligible expense reimbursement requests for submission to funding agencies.
• Responsible for the completion, accuracy and timeliness of other regularly required federal reports, including but not limited to Disadvantaged Business Enterprises, Drug and Alcohol, and Safety Data reporting.
• Prepare and submit quarterly progress and financial reports for each project line of an award to state, federal and other funding agencies.
• Prepare quarterly grants status report for Board of Directors meetings.
• Assist with quarterly grant status updates to Executive Team and applicable staff and facilitate meetings with staff and funding agencies as needed.
• Review grant agreements and correspondence with funding agencies. Responsible for maintaining all grant agreements and Memorandum of Understandings (MOUs) pertaining to grant awards.
• Responsible for ensuring award amounts are included in the Transportation Improvement Plan (TIP) and requesting modifications as necessary.
• Responsible for tracking Transportation Development Credit (TDC) balances to ensure they are utilized before expiration.
• Assist with grant compliance and interpretation of relevant Office of Management and Budget (OMB) Circulars as well as other related Federal and State regulations and legislation.
• Assist with on-going training to staff as it relates to g ant administration and organizational policies.
• Assist Senior Manager of Budget and Grants in developing and preparing grant budgets for the annual budget cycle.
• Helps manage public participation and public involvement requirements for all grant funding.
• Ability to interpret funding agency regulations and policies for the departments, monitor funded projects to prevent over-expenditure of funds or ineligible expenditures and ensure awards are fully expended.
• Assist with monitoring of federal mandated programs related to Disadvantaged Business Enterprise (DBE) and Davis-Bacon Acts including auditing and advising department grant managers as necessary and coordinating and monitoring payroll recordkeeping on federal grants.
• Assists the Finance department by acting as one of the liaisons between the agencys project managers and the grant consultants when pursuing competitive federal grant opportunities.
• Review and update agencys profile on the Federal Transit Administrations (FTA) award management platform, TRAMS, including user access and submission of annual Certifications and Assurances.
• Responsible for renewing registration with System for Award Management (SAM.gov) annually.
• Review policies and recommend changes as needed to maintain compliance with granting agencies requirements.
• Maintain expense documentation in accordance with record retention requirements.
• Assist with the development of procedures consistent with adopted policies.
  
  

Finance

Assists in the preparation, review, and analysis of the agencys annual operating and capital budgets, as well as monthly and periodic financial reports, ensuring accuracy, consistency, and compliance with established financial standards and policies.

Develops ad-hoc and recurring budget, financial, and service-related reports to support executive leadership, management decision-making, and public transparency initiatives.

Prepares, updates, and maintains intermediate service plan reports and supporting data for executive review, incorporating operational and financial metrics to support performance evaluation.

Collects, a