Front Office Coordinator

Job Overview
We are seeking a dynamic and highly organized Front Office Coordinator to be the welcoming face and efficient administrator of our office environment. In this vital role, you will manage front desk operations, coordinate communication channels, and support daily administrative functions to ensure a smooth and professional experience for visitors, clients, and team members alike. Your energetic approach and attention to detail will help foster a positive atmosphere while maintaining operational excellence. This paid position offers an exciting opportunity to develop your office management skills in a fast-paced, supportive setting.

Responsibilities

• Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly.
• Manage multi-line phone systems, directing calls efficiently and professionally while providing excellent customer support.
• Handle all front desk duties including answering inquiries, scheduling appointments, and managing visitor sign-in procedures.
• Maintain organized filing systems, perform data entry tasks, and ensure all documents are accurate through proofreading and careful record-keeping.
• Support office management tasks such as calendar management, scheduling meetings, and coordinating appointments using Google Workspace or Microsoft Office tools.
• Assist with clerical duties including filing, photocopying, proofreading correspondence, and managing incoming/outgoing mail.
• Perform basic bookkeeping functions using QuickBooks or similar software to support financial recordkeeping.
• Ensure phone etiquette standards are upheld at all times and provide exceptional customer service to internal teams and external clients.
• Support administrative projects as needed, demonstrating strong organizational skills and time management to meet deadlines efficiently.

Experience

• Prior office experience or administrative experience is required; familiarity with front desk operations is highly preferred.
• Proven ability to manage multi-line phone systems with professionalism and courtesy.
• Bilingual skills are a plus for supporting diverse client needs.
• Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and data entry tools.
• Experience with clerical tasks such as filing, proofreading, calendar management, and document preparation is essential.
• Knowledge of office management best practices including organization skills, time management, and prioritization techniques.
• Previous roles such as receptionist, medical receptionist or dental receptionist are advantageous; personal assistant experience is also valuable.
• Familiarity with bookkeeping software like QuickBooks or similar programs is beneficial for supporting financial tasks. Join our team as a Front Office Coordinator where your enthusiasm for organization and customer service will make a meaningful impact every day!

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $18 - $20