Office Manager

Job Overview

We are seeking a dynamic and highly organized Office Manager to oversee the daily operations of our busy office environment. This vital role ensures smooth administrative functions, maintains efficient communication channels, and supports overall office productivity. The ideal candidate will bring a proactive attitude, exceptional organizational skills, and a passion for creating a welcoming and well-managed workplace. This paid position offers an exciting opportunity to lead office activities, enhance operational efficiency, and contribute to a positive team atmosphere.

Responsibilities

• Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette.
• Oversee calendar management and scheduling for executives and team members to optimize time utilization.
• Maintain accurate records through data entry, filing, and managing spreadsheets using Microsoft Office and Google Workspace tools.
• Provide excellent customer service by supporting client communication, addressing inquiries promptly, and assisting with administrative needs.
• Support clerical tasks including proofreading documents, word processing, and preparing reports or presentations as needed.
• Patient treatment consults, giving patient's estimates, and handling insurance claims.

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Strong computer literacy with excellent data entry skills and familiarity with productivity software.
• Experience with multi-line phone systems, phone communication protocols, and phone etiquette.
• Demonstrated organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment.
• Knowledge of office management practices including filing systems, calendar management, and clerical procedures.
• Experience in customer service roles or front desk responsibilities with a focus on client communication.
• Technical proficiency in using office equipment such as printers, scanners, and basic troubleshooting of computer issues.
• Personal assistant experience or medical receptionist background is advantageous for supporting executive needs.
• Familiarity with dental offices or terms is preferred, but not mandatory.

Join us as an Office Manager to help create an efficient, welcoming workspace where teamwork thrives! Your organizational expertise will be instrumental in supporting our mission while enjoying a role that values your skills and dedication.

Pay: $28.00 - $35.00 per hour

Expected hours: 32.0 – 42.0 per week

Benefits:

• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Parental leave
• Relocation assistance
• Retirement plan

Work Location: In person

Salary : $28 - $35