Corporate Services Assistant

Job Summary

This role is responsible for supporting the General Services Department.

Essential Duties and Responsibilities

• Responsible for the administration and coordination of executive and pool vehicles, which includes maintaining the pool car reservation system, ensuring compliance with government rules and regulations by filing and maintaining paperwork to support this compliance (annual tabs renewals and insurance on vehicles) and coordinating the service and maintenance of the vehicles.
• Daily/Monthly tracking of the department budget and expenses and creates all applicable requisitions and processes the invoices for the department.
• Daily distribution of mail and small packages on campus and is responsible for the set-up and maintenance of the mailrooms on campus and DIAM PO Box with the post office.
• Daily the maintenance of the company store, specialty coffee machine and fitness center.
• Maintains office supply rooms on campus, orders supplies as necessary and maintains the mail list.
• Supports the planning and execution of associate events.
• Performs other related duties as assigned.

Skills and Abilities

• Customer service skills. Ability to promote and support a service-oriented environment.
• Ability to communicate written and verbally with internal and external customers on issues, up to and including senior management.
• Proficiency in Microsoft Office products such as Word, Excel, PowerPoint and SharePoint
• Analytical skills with an ability to gather and analyze data
• Possesses flexibility to work in a fast paced, dynamic environment

• Demonstrated time management and priority setting skills

  Benefits Summary:
  

• Medical, Dental, Vision, Prescription Drug plans
• 401K with 4% company match
• Vacation/PTO and 13 paid Holidays
• Bonus Program
• FSA/HSA and Dependent Care Program
• Company provided Life, Disability, ADD and Business Travel Insurance

• Various No Cost Wellness & Chronic Condition Management Programs

• Various Optional Insurance programs such as legal, identity theft, critical illness, etc.

• Tuition Reimbursement
• Career Development and Ongoing Training
• Employee Assistance Program
• Employee Spotlight and Recognition Program
• Volunteer opportunities
• Onsite Fitness Center (vary by location)
• Cafeteria and food markets (vary by location)
• Onsite Health Clinic and Pharmacy (vary by location)

• This job is not eligible for relocation benefits. Any relocation costs would be the responsibility of the selected candidate.
  

  Compensation:

• $21.54 - $26.92 / Hour