What are the responsibilities and job description for the Administrative Assistant position at Denovo?
About De Novo
De Novois community-based agency that provides free legal services and affordable mental health counseling for low-income people throughout the Greater Boston area. De Novo strives to create a diverse, equitable, inclusive, and safe work environment that welcomes, encourages, and values everyone’s contributions and fosters an exchange of ideas and mutual learning.
Responsibilities include
Reception duties:
- Answer phones; screen callers for eligibility for the Center’s legal services and enter necessary intake information into case management system and relay messages to staff and volunteers;
- Refer callers to other service providers and keep track of calls;
- Greet clients and other visitors;
- Schedule room use;
- Maintain computerized client data base; compile data and prepare reports as requested;
- Provide interpretation services in emergency situations.
Office duties:
- Order office supplies; keep supplies areas organized;
- Oversee postal needs including opening and sorting incoming mail and processing outgoing mail;
- Processing donations including keeping a daily log of all incoming checks and donations;
- Maintain office equipment (copier, fax, printer, refrigerator etc.) and assist volunteers and staff with office equipment;
- Keep the reception area neat and organized;
- Provide support to the Development Director, Deputy Director and Executive Director, as requested;
- Perform additional tasks for the smooth functioning of the office as needed.
Qualifications and Competencies
- Bilingual in Spanish and English required. Additional language skills a plus.
- Experience as a receptionist, office manager, or work in a fast-paced office environment.
- Ability to multi-task is essential. Must be available to open office at 9:00 a.m. daily
- Experience with computers including: Microsoft Word, Excel, data entry and SharePoint
- Sensitivity to people experiencing emotional distress.
- Experience working with people with low incomes, from diverse backgrounds, and with limited English proficiency.
De Novo is a Fair Employment Practices/Equal Employment Opportunity/disability accessible employer committed to maintaining a diverse workplace. Qualified candidates from diverse personal, cultural, and ethnic backgrounds are encouraged to apply.
Pay: $48,000.00 - $56,000.00 per year
Benefits:
- 401(k)
- Flexible schedule
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Parental leave
Application Question(s):
- The application requires a cover letter — did you submit one?
Work Location: Hybrid remote in Cambridge, MA 02141
Salary : $48,000 - $56,000