What are the responsibilities and job description for the Receptionist - On Site (238) position at Denovo Review?
With over 40 years of experience, this full-service law firm represents survivors of catastrophic and traumatic events, achieving successful resolutions in some of the industry's most challenging cases. Their nationally renowned attorneys are dedicated to delivering the best outcomes through persistence and zealous advocacy. Notable cases include 9/11 World Trade Center litigation, Child Victims Act cases, mass torts, pharmaceutical drug litigation, product liability, environmental litigation, employment and labor law, medical malpractice, and personal injury.
We are seeking a reliable, professional, and highly motivated Receptionist who can work as a part of our innovative team in a fast-paced environment. Successful candidate will be responsible, have excellent communication skills, be highly organized, and detail oriented.
Responsibilities
- Creates an exceptional first impression for our clients and visitors and represents the firm in a positive and professional manner.
- Actively promotes and ensures clear communication between reception and office clientele, and adheres to confidentiality policies at all appropriate times.
- Promptly answers all incoming calls to the switchboard, taking and delivering accurate messages via email or voicemail, as directed by attorneys or staff
- Keeps track of events, office personnel, and visitors in conference center as well as the office.
- Schedules meetings, books conference rooms, and maintains accurate log.
- Manages the setups for conference rooms to ensure reservation requests are met prior to scheduled meeting.
- Receives and directs deliveries and keeps accurate log.
- Assists administrative staff with administrative tasks and special projects as needed.
- Maintains a polished appearance of reception and conference room areas at all times
Skills
- Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation.
- Ability to answer phones and transfer calls and professionally meet and greet visitors.
- Highly motivated, self-starter who can work well under minimal supervision, as well as take a proactive approach in being team-oriented.
- Provide outstanding client service, meet high quality standards for services, and meet or exceed client expectations; proactive in seeking innovative ways in which to help others.
- Ability to prioritize workload and adapt to a fast-paced environment.
- Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team.
- Ability to maintain composure, positive outlook, and professionalism.
- High attention to detail, outstanding organizational skills, and the ability to manage time effectively.
- High School Degree or equivalent preferred
- Law firm experience a plus
- Proficiency with Windows-based software and Microsoft Word, Excel, and Outlook required
- Exceptional computer skills with the ability to learn new software applications quickly
Benefits
- Health insurance
- Dental insurance
- Vision insurance
- Life Insurance
- Tax Advantage Accounts – Medical/Dependent Care FSA, Commuter
- Simple IRA match
- Paid time off
- Paid holidays
- Referral program
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