Food Services Bookkeeper

COMPENSATION: Range: $30-$35/hour. The compensation will be based on comparable work experience.

REPORTS TO:  Assistant Director of Finance & Operations

All internal applicants who are interested in this position should apply within ten days of this posting.

All applicants must be fingerprinted prior to hiring. Additional information regarding fingerprinting including scheduling an appointment may be found on our website.

SUMMARY 

The Food Services Bookkeeper manages day-to-day financial operations, oversees meal program billing, and ensures accurate accounting across all food service functions.  This role maintains precise records, monitors budgets, processes vendor invoices, and guarantees compliance with federal, state, and institutional financial standards.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Records daily sales.
• Works with the Asst. Dir. of Fin & Ops to:
• maintain general ledger accounts.
• generate monthly financial statements, expenditure reports, and cost-per-meal analyses for management.
• prepare financial documentation and schedules for internal and external audits.
• prepare and monitor annual operating budgets.
• operate point-of-sale (POS) software and financial systems to keep records accurate and up to date.
• Works with the Treasurer to reconcile bank and cash accounts.
• Works Accounts Payable to verify vendor invoices, match purchase orders with deliveries, enter meals taxes for monthly payments, and issue timely payments.
• Works with the cafeteria manager to balance register drawers and prepares daily bank deposits in collaboration with the Treasurer.
• Tracks inventory costs, food expenditures, and labor costs.
• Communicates with vendors to resolve billing discrepancies, credits, and price updates.

QUALIFICATIONS:

Education & Background - Preferred

• Education: High school diploma or equivalent required; an Associate or Bachelor's degree in Accounting, Finance, Business Administration, or a related field is strongly preferred.
• Experience: Minimum of 4 years of progressively responsible bookkeeping, financial accounting, or administrative office experience, preferably in a municipal, school district, or public sector setting.

Technical & Financial Skills - Preferred

• Financial Accounting & Reporting: Proven proficiency in maintaining general ledgers, balancing journal entries, performing monthly account/cash reconciliations, and preparing financial statements and cost reports.
• Accounting Software: Familiarity with school/municipal enterprise resource planning (ERP) systems (e.g., Infinite Visions, MUNIS, or similar fund accounting software).
• Cross-Functional Backup Competency: Knowledge of basic payroll processing, accounts payable (A/P), accounts receivable (A/R), and cash receipts handling.
• IT & Data Management: Competency in managing system file backups, maintaining digital financial archives, and using spreadsheet software (e.g., Microsoft Excel).

Compliance & Audit Knowledge - Preferred

• Audit Preparation: Ability to compile schedules and documentation for state, federal, grant, worker's compensation, and end-of-year independent audits.
• Government & Grant Reporting: Familiarity with state/federal grant reporting and fund accounting principles used in public school administration.
• Citizenship, residency or work visa required

PRIMARY JOB CONTACT: 

Mrs. Jessee Clements, M. Ed., Director of Finance and Operations 
Dennis-Yarmouth Regional School District
296 Station Avenue, South Yarmouth, MA 02664

Phone: (508) 398-7610

Salary : $30 - $35