Assistant Athletic Director - Administration and Special Projects

The Assistant Athletic Director - Administration and Special Projects provides operational and strategic support to the Director of Athletics and serves as a key ambassador for the Athletics program on and off campus. This role requires consistent exercise of independent judgment, a high degree of discretion, and the ability to manage complex priorities professionally and collaboratively in a fast-paced environment.

Essential Functions ( Estimated % of Time Spent – Total 100%)

Lead and execute special projects at the direction of the Director of Athletics, including but not limited to: NCAA or NCAC business, trustee reports, student-athlete development and engagement, compliance, institutional advancement and fundraising, staff meetings, club and recreational sports, technology, and data collection and reporting. Collaborates with Athletics and campus leadership on the exploration, development, and implementation of new or existing initiatives. (35%)

Supervision and functional oversight of administrative staff members within the department. Serve as sport administrator, at the direction of the Director of Athletics, and directly supervise one or more head coaches and varsity sport programs. Coordinates work assignments and develop departmental processes and procedures to enhance administrative efficiency within Athletics. (25%)

Serve as professional representative and ambassador for the Athletics program with University leadership, faculty, and staff, along with diverse external constituencies, including parents and alumni. Represent Athletics on various campus committees, as needed. (15%)

Provide operational support for high-profile Athletics events hosted on campus, including NCAC or NCAA championships. Assist in the implementation of other major departmental events and functions, such as the Top 50 Banquet and Athletics Hall of Fame. (15%)

Lead the preparation, drafting, and editing of mass communications from the Director to students, parents, alumni, and other stakeholders; collaborate as needed with campus partners to ensure messaging is accurate, cohesive, and aligned with institutional policies, priorities, and brand standards. (5%)

Other duties as assigned. (5%)

Minimum Qualifications

• Bachelor’s Degree required. Master’s Degree preferred.
• Minimum of five (5) years of progressive administrative leadership experience.
• Prior supervisory responsibilities in an intercollegiate athletics department, preferably in an NCAA Division III, high-academic and athletic achievement-oriented environment.
• Exceptional written and verbal communication skills.
• Proven ability to handle sensitive information with a high degree of confidentiality.