Administrative Assistant

Job Description: Administrative Assistant, Maintenance (Temporary Position with Possibility of a Permanent Placement Based on Performance)

Compensation: $22.62/Hour

Training (8 Hours): Tuesday, June 3 - Wednesday June 4

Tuesday, June 10- Wednesday, June 11

Tuesday, June 17- Wednesday, June 18

Schedule (TBD): Friday, June 20- October (Based on Workload)

Purpose of the Position: To provide administrative support for the Maintenance Department, ensuring all functions are completed in a timely, accurate, and cost-effective manner.

Position Summary:

Performs a variety of administrative duties including, but not limited to, the following:

· Make lodging reservations and travel arrangements

· Enters requisitions upon request

· Assist department managers with coordination of training activities

· Order and stock office supplies

· Handle incoming and outgoing departmental mail

· Monitor and maintain forms inventories for the department

· Perform data entry of training information or other data for Maintenance, Budget Analyst, Operations, or department managers, as needed.

· Serve as primary contact for all flagging requests from Project Managers or other managers and departments

· Receive and screen telephone calls and visitors. Provide information based on knowledge and experience or make a referral to proper individual(s).

· Serve as a backup for Timekeeper, Maintenance.

· Contribute to team effort by accomplishing related duties as needed.

• High school diploma or GED required.
• Must have a minimum of one year of general office experience.
• Knowledge of basic accounting procedures.
• Requires an in-depth knowledge of corporate practices, policies and regulations.
• Requires the ability to organize information into meaningful and concise reports.
• Knowledge of grammar, punctuation, sentence structure, and formats.
• Requires computer skills and ability to use Word and Excel or equivalent software.
• Must be able to type 30 wpm.
• Ability to use proper telephone etiquette and professionalism on the telephone and in meeting the public.
• Must be able to work with minimum supervision, prioritize workflow, and multi-task in response to daily needs.

Occasional travel may be required when observing work crews, tie gangs, etc. along rail belt for informational purposes and to gain an understanding of the work process and procedures.