Receptionist/Administrative Assistant

Job Overview
We are seeking an energetic and highly organized Receptionist/Administrative Assistant to join our dynamic team. In this vital role, you will be the first point of contact for visitors and callers, ensuring a welcoming and professional environment. You will manage a variety of administrative tasks, support office operations, and provide exceptional customer service. Your proactive approach and attention to detail will help keep our office running smoothly and efficiently, contributing to a positive workplace atmosphere and seamless daily operations.

Responsibilities

• Greet visitors warmly, assist with check-in procedures, and direct them to appropriate personnel or departments
• Answer multi-line phone systems promptly, professionally, and courteously, directing calls or taking messages as needed
• Manage incoming correspondence, including emails, mail, and packages, ensuring timely distribution and follow-up
• Maintain organized filing systems—both physical and digital—using tools such as Google Workspace and Microsoft Office
• Perform data entry tasks accurately into various databases, including QuickBooks for bookkeeping or invoicing purposes
• Support office management activities such as calendar scheduling, appointment setting, and meeting coordination
• Assist with customer support by addressing inquiries via phone or email with professionalism and patience
• Maintain excellent phone etiquette while managing multi-line phone systems efficiently
• Provide personal assistant support when needed, including calendar management and task prioritization
• Contribute to a positive customer service experience by demonstrating effective communication skills and organizational abilities

Experience
Candidates should bring prior office experience with a strong foundation in administrative duties. Experience in reception roles—such as dental or medical receptionist positions—is highly desirable. Bilingual skills are a plus to effectively serve diverse clientele. Strong organizational skills combined with excellent time management are critical for success. Previous experience handling multi-line phone systems and demonstrating professional phone etiquette will be highly valued. A background in customer service or customer support roles will help you thrive in this lively environment where proactive communication is key. Join us to be part of a vibrant team dedicated to delivering outstanding service while supporting the smooth operation of our busy office!

Pay: $25.00 - $30.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Work Location: In person

Salary : $25 - $30