25-26SY Head Secretary

BEGINNING DATE: 25-26 SY

Salary: Classified: Grade 23 / Step 1 

APPLICATION:

IN-DISTRICT: Letter of interest through School Spring - Applicant Tracking.

OUT-OF-DISTRICT: Complete application through the School Spring - Applicant Tracking

APPLICATION DEADLINE: UNTIL FILLED

Qualifications:

Applicant must be highly qualified which requires one of the following and a complete application on file to be eligible for the position:

• High school diploma or GED certificate. 

 Job Summary: Serves as secretary for the School office and assists the Principal and staff with the administration of the school.

Essential Duties and Responsibilities:

Primary Secretarial Duties:

• Greets visitors receives telephone calls, takes messages, and directs to appropriate staff members.
• Types prepare, distribute, files records, reports, correspondence, mailings using computers, and software.
• Communicates with others using telephone and computer mail systems.
• Schedules appointments and meetings.
• Performs research and prepares reports.
• Maintains records, documents, and files in hard copy files and on computer databases and retrieves information from files.
• Receives, sorts, and distributes mail.
• Takes and transcribes notes for correspondence and at meetings.
• Makes travel arrangements.
• Orders, processes, and maintains office supplies & equipment.
• Operates modern office equipment including PC and related software.

Specific duties include:

• Monitors assigned funds.
• Maintains an operational budget.
• Prepares and submits supply orders for all staff.
• Prepares, inputs, checks in, and distributes bulk-purchasing program orders.
• Maintains office activity account and prepares deposits.
• May manage grant budgets.
• Assists in inputting school site PARs and stipends.
• Takes deposits to the bank and provides receipts.
• Maintains accurate inventory records.
• Performs related duties as required.

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment, or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify, or delete any aspect of this job (or the position itself) at any time as it deems advisable.

KNOWLEDGE OF:

• First Aid.
• School site-specific practices and policies.
• Preparing letters, documents, and reports.
• Modern office procedures, equipment, and practices.
• Filing systems.
• District policies and procedures.
• Basic record-keeping and filing techniques.
• Correct English usage, grammar, spelling, punctuation, and vocabulary.
• Telephone techniques and etiquette.
• Computer and software operation.
• District organization and operations.

Ability to:

• Perform the duties required.
• Perform modern office practices, procedures, and operate the equipment.
• Perform clerical duties such as filing, duplication, and maintaining records.
• Operate computer terminals and software programs.
• Understand and follow oral and written directions.
• Meet schedules and timelines.
• Prepare reports, letters, and other documents.
• Maintain files and records and retrieve information.
• Work cooperatively with others.
• Communicate effectively both orally and in writing.

EDUCATION AND EXPERIENCE:

• High school diploma or general education degree (GED.
• One-year related experience in a school office preferred. 
• Bilingual strongly preferred.

LANGUAGE SKILLS:

• Ability to read and interpret documents such as safety rules, operating and maintenance
• instructions, and procedure manuals. 
• Ability to write routine reports and correspondence. 
• Ability to speak effectively before groups of people.

MATHEMATICAL SKILLS:

• Ability to add, subtract, multiply, and divide into all units of measure, using whole numbers, common fractions, and decimals. 
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY:

• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. 
• Ability to deal with problems involving several concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS:

• None required.

Physical Demands:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• While performing the duties of this job, the employee is required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
• The employee is required to stand, walk, and sit. The employee is required to climb or balance; stoop, kneel, crouch, or crawl; and taste or smell.
• The employee must lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT:

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
• While performing the duties of this job, the employee regularly works in indoor conditions and regularly works near video display.
• The noise level in the work environment is usually moderate.

THE DEMING PUBLIC SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER AND DOES NOT DISCRIMINATE ON THE BASIS OF RACE, NATIONAL ORIGIN, RELIGION, AGE, SEX, MARITAL STATUS, OR HANDICAP IN COMPLIANCE WITH FEDERAL AND STATE LAWS

Updated April 2026