What are the responsibilities and job description for the Event Planning Specialist position at Delta System & Software, Inc.?
Hi,
Greetings for the day!
Please find the active role, please go through the detailed job description, if you have all the required skill, share your up to date resume and best time to have a telephonic discussion.
Role: Event Planning and Execution
Location: NYC NY- Onsite
Type of hire: FTC
JD:
Event Planning and Execution
- Plan, execute, and manage field marketing initiatives(in-person events, trade shows, conferences, SKO, high level meetings and executive dinners)
- Manage all aspects of event logistics, including budgeting, venue selection, vendor management, on-site execution, and post-event follow-up
- Work with marketing and design teams to develop event themes, branding, and promotional materials for events
- Manage logistics such as venue coordination, catering, A/V, signage and compliance with internal policies
- Support hybrid and virtual event through Zoom backend management, speaker coordination, and detailed run-of-show documentation
- Maintain an internal calendar of upcoming events and ensure all teams are aligned on timeline and deliverable
- Oversee inventory or tradeshow materials – booth properties, signage, collateral, swag, etc. and manage fulfillment and replenishment
Stakeholder & Cross Functional Collaboration
- Serve as primary liaison between the marketing and sales teams to ensure tight alignment on priorities and targets of marketing activations
- Partner with sales teams to align event strategy with organizational goals and provide guidance on best practices
- Collaborate with the finance team to oversee vendor payments and process event-related invoices. Act as the primary liaison to ensure timely payment completion, manage procurement processes, and facilitate invoicing between Mphasis and event vendors/partners.
- Manager vendor relationships, ensuring contract compliance
Event System & Operations
- Maintain organized systems for event documentation, templates, and historical data to support knowledge sharing
- Administer systems for registrations, attendee
Regards,
Ashutosh Kumar
Contact: 1 469 977 1065
Email ID: ashutosh.kumar@deltassi.biz