What are the responsibilities and job description for the Equipment Coordinator position at DELTA LEASING LLC?
Description
Work Location: Prudhoe Bay, Alaska
Work Schedule: 2 weeks on, 2 weeks off rotational schedule, 12 hrs. per day
Department: Delta Leasing Operations
Reports To: North Slope Administrator
PURPOSE OF POSITION:
The Equipment Coordinator is a critical operational role responsible for real-time tracking of vehicle and equipment availability, ensuring readiness for rentals, inventory management, and customer service excellence. This position requires organizational skills, attention to detail, strong problem-solving skills, and autonomy to manage workflows, resolve issues, and maintain compliance.
Key Responsibilities:
- Maintain up-to-date information on asset availability and statuses (checked out, down for repair, or ready for use).
- Anticipate and resolve conflicts (overbookings, maintenance issues) in a timely manner.
- Mentor junior staff (e.g., Detailer) on best practices.
- Lead process improvements by identifying inefficiencies and proposing solutions to management.
Vehicle & Equipment Management:
- Ensure 100% vehicle & equipment readiness (inspected, cleaned, and operational) prior to customer handoff.
- Oversee damage documentation through damage tracking software, including photo evidence and detailed reports to the North Slope Administrator.
- Coordinate airport logistics (vehicle deliveries, client arrivals and transportation).
- Assist Yard Hand with tasks, such as snow removal & jump-starts of leased vehicles.
Inventory Control:
- Conduct daily yard checks, looking for any undocumented equipment that has arrived without notice.
- Conduct a full yard inventory audit on a consistent, scheduled basis, and conduct weekly inventory reconciliations to help investigate discrepancies.
Facility & Yard Oversight:
- Maintain organized workspaces (office, yard, shop) and key management systems.
- Facilitate yard layout to optimize space, organization, and accessibility.
Requirements
Required Skills and Qualifications:
- High School Diploma or GED (required); equivalent experience or associate's degree preferred.
- 3 years in fleet operations, logistics, or equipment coordination.
- Expertise in vehicle inspections, basic mechanics, and inventory systems.
- Proficient in Microsoft Office and fleet software.
- Valid Driver's License with clean driving record.
- Proven ability to resolve issues independently and escalate appropriately.
Physical & Environmental Requirements:
- Lift 50 lbs., walk 10,000 steps/day, work in extreme cold (up to -40F).
- 70% office (documentation/reporting), 30% outdoor work (yard/field).
WHY THIS ROLE?
* Impact: Directly ensures operational efficiency in a critical support role.
* Challenge: Problem-solving in a fast-paced, extreme-environmental setting.
* Growth: Opportunity to lead process improvements and mentor staff.
This role is ideal for a detail-oriented professional with logistics/fleet experience who thrives in a remote, fast-paced environment.