What are the responsibilities and job description for the Office/Payroll Clerk position at Delta County Road Commission?
TITLE: Office/Payroll Clerk
POSITION SUMMARY:
As Office Clerk:
Under the supervision of the Managing Director, Finance and Human Resources Director performs a wide variety of clerical, payroll, and inventory tasks and serves as receptionist. Also acts as clerk (recording secretary) of the Delta County Road Commission Board.
Examples of Duties:
1. Serves as receptionist. Greets Road Commission visitors, receives telephone calls from general public and Staff regarding hazardous road conditions or emergency situations, as well as complaints. Immediately notifies appropriate personnel or the appropriate agency so that the situation can be addressed.
2. Prepares outgoing mail.
3. Issues permits including transportation, driveway and right of way utility permits under the supervision of the Managing Director.
4. Able to enter all time cards and payroll charges into the accounting system.
5. Able to balance payroll and print checks to distribute to the employees, as well as maintain all payroll deductions.
6. Posts inventory usage, including haul cards and stock transfers, into the accounting system.
7. Able to keep track of sand and salt used on the State Highway system and prepares daily and weekly reports to submit to the Department of Transportation.
8. Prepares Board agendas, meeting minutes, notices for special meetings or changes in the meeting schedule, coordinates public hearings under the direction of the Managing Director.
9. Posts Miss Dig requests through their online web portal and keeps in contact with the Superintendents.
10. Updates the Policy Manual under the direction of the Managing Director.
11. It is also an objective for all office staff to be cross-trained in each other’s duties for filling in during absences.
The duties stated here are intended to describe the general nature and level or work being performed by employees assigned to this classification. They are not to be construed as an exhaustive list of all duties and responsibilities which might be assigned to personnel so classified.
Essential Job Skills and Abilities:
This role requires skills and abilities that include, but are not limited to:
1. Experience in office management, general accounting, payroll, tracking and entering inventory.
2. The ability to use a calculator, typewriter, computer, printer, fax, and other general office equipment.
3. Communicate effectively verbally and in writing.
4. Ability to produce Excel, and Word documents.
5. Regularly required to sit, stand, walk, bend, reach, and occasionally lift upwards of 25 pounds.
6. Punctuality, the ability to accomplish tasks, and report to work in a timely manner.
7. Working in close quarters environment, while maintaining and an effective working relationship with co-workers.
8. Maintaining confidentiality on assignments, and functions.
9. Ability to work in stressful situations.
10. Working in an independent manner.
11. Ability to prioritize daily duties.
12. Maintain, or the ability to become, a Michigan Public Notary status and notarizes documents as necessary.
13. Position may not be in an office setting at all times, dust fumes at or near work place is not uncommon.
14. Travel for meeting/training may be needed
15. Hold or obtain a current Michigan Drivers License
Pay: $22.00 - $27.00 per hour
Expected hours: 40.0 per week
Benefits:
- Dental insurance
- Employee assistance program
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
Salary : $22 - $27