What are the responsibilities and job description for the Administrative Assistant of Managing Director/ Director position at Delta Air Lines?
How You'll Help Us Keep Climbing (Overview & Key Responsibilities)
The Administrative Assistant will report to the Managing Director of Health and Wellness and support the broader Wellness organization. The candidate is expected to work independently to perform advanced, diversified and confidential administrative duties. The candidate must be well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people and programs.
Key Responsibilities
Our culture is rooted in a shared dedication to living our values – Care, Integrity, Resilience, Servant Leadership, and Teamwork – every day, in everything we do. At Delta, our people are our success. At the heart of what we offer is our focus on Sharing Success with Delta employees. Exploring a career at Delta gives you a chance to see the world while earning great compensation and benefits to help you keep climbing along the way.
Why You'll Love Delta
The Administrative Assistant will report to the Managing Director of Health and Wellness and support the broader Wellness organization. The candidate is expected to work independently to perform advanced, diversified and confidential administrative duties. The candidate must be well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people and programs.
Key Responsibilities
- Acts as an information source on Delta policies, procedures, processes, and practices
- Create and maintain multiple calendars, meetings and travel itineraries
- Filing, documenting, and preparing reports, presentations, org charts, memos, letters and other documents applying MS Word, Excel, PowerPoint and Outlook is a requirement
- Highly advanced in multitasking and possess the ability to lead multiple high-level projects
- Effectively manages tasks from members across the Wellness team
- Monitors and purchases office supplies using purchasing account
- Completes, submits and reconciles expense reports
- Greets visitors, receives telephone calls, and prepares responses to correspondence containing routine and sometimes complex inquiries are typical tasks associated with the position
- Coordinates details of event planning and logistics including meetings, A/V conference set-up, conference rooms, presentation and materials preparation, catering coordination, venue layouts, external vendors, etc
- Candidate should feel comfortable and be flexible, proactive, resourceful and efficient in a fast-paced environment, often under pressure
- Possesses strong computer skills in Microsoft Outlook and working knowledge of Windows-based applications like Word, PowerPoint, Teams and Excel
- Must be team-oriented and able to coordinate activities across multiple departments working closely with administrative assistants in other areas
- Demonstrate excellent communication skills necessary to screen and route calls and make inquiries regarding business processes or schedules and be able to communicate and advise the assignments and responsibilities of others
- Has the necessary skills to optimally write business correspondence
- Strong intrapersonal skills are necessary to greet visitors, customers, and business partners or to make inquiries and exchange business information
- Encouraged to have high attention to detail to ensure information is accurate and correct, documents are grammatically accurate, and work is completed in a timely manner
- Must have the ability to coordinate the schedules of multiple aspects of projects assigned by individual staff members or vendors
- Strong verbal and written communication with all levels of staff from frontline employees to executive staff
- Manages her work with professionalism, confidentiality and strong sense of building a positive work environment within the team
- Must be performing satisfactorily in present position
- Consistently prioritizes safety and security of self, others, and personal data
- Embraces diverse people, thinking, and styles
- Knowledge of corporate business processes and procedures such as expense reporting, purchasing, departmental budget, and all Delta travel platforms including Delta.com and TravelNet preferred
- Prior administrative duty experience
Our culture is rooted in a shared dedication to living our values – Care, Integrity, Resilience, Servant Leadership, and Teamwork – every day, in everything we do. At Delta, our people are our success. At the heart of what we offer is our focus on Sharing Success with Delta employees. Exploring a career at Delta gives you a chance to see the world while earning great compensation and benefits to help you keep climbing along the way.
Why You'll Love Delta
- Competitive salary, industry-leading profit sharing program, and performance incentives
- 401(k) with generous company contributions up to 9%
- Paid time off including vacation, holidays, paid personal time, maternity and parental leave
- Comprehensive health benefits including medical, dental, vision, short/long term disability and life benefits
- Family care assistance through fertility support, surrogacy and adoption assistance, lactation support, subsidized back-up care, and programs that help with loved ones in all stages
- Holistic Wellbeing programs to support physical, emotional, social, and financial health, including access to an employee assistance program offering support for you and anyone in your household, free financial coaching, and extensive resources supporting mental health
- Domestic and International space-available flight privileges for employees and eligible family members
- World-wide partnerships to engage in community service and innovative goals created to focus on sustainability and reducing our carbon footprint
- Recognition rewards and awards through the platform Unstoppable Together
- Business Resource Groups created to connect employees with common interests to promote inclusion, provide perspective and help implement strategies
- Access to over 500 discounts, specialty savings and voluntary benefits through Deltaperks such as car and hotel rentals and auto, home, and pet insurance, legal services, and childcare