What are the responsibilities and job description for the Middle School Administrative Assistant position at Delsea Middle School?
Delsea Regional Middle School is seeking a full time Middle School Administrative Assistant for the 2026-2027 school year.
Eligible candidates must possess the following qualifications:
High school diploma or equivalent
Ability to multitask and meet district time deadlines
Excellent organizational and communication skills
Friendliness and the desire to be an integral part of a team that works well with students, families, staff and administration
Dedication to punctuality and attendance
Strong technology skills (e.g. Google Workspace for Education, Oncourse, etc.)
JOB GOAL: To provide secretarial services in an organized and professional manner.
PERFORMANCE RESPONSIBILITIES:
1. Answer main phone for Middle School and greet people entering the office. Determine how to help the person best and give directions/assistance. Trouble shoot issues for administration (proactive thinking.) Continual problem solver cognizant of
time management.
2. Maintain Middle School teachers’ mailboxes. Daily - receive, open, stamp and distribute mail and record appointments for
appropriate administrator.
3. Maintain an accurate supply and inventory list. Complete a budget annually.
4. Maintain Middle School Students’ files for the school with relation to the appropriateadministrator.
5. Establish procedures for the timely distribution of newsletters, open house program, news releases, letters to parents,
calendar of activities to parents.
6. Preparation for academic assembly; promotion certificates; correspondence for Parent Support Group; Principal’s and
Superintendent’s list, Honor Roll certificates, Perfect Attendance letters, student awards, and report cards.
7. Maintains and updates all students records - discipline, attendance, demographics, grades. Develops a system to ensure the
proper collection of forms from all students. Manages the transfer of student files from building to building and district to district.
8. Type letters and reports for administration; transcribe and type minutes from faculty meetings. Prepare all letters related to student discipline behavior modifications. Assist any other areas of need.
9. Assign and maintain students’ lock and locker assignments.
10. Process field trip, guest speaker, workshop/seminar requests and, if necessary, accompanying purchase orders.
11. Disseminates telephone calls and/or messages to the appropriate individual.
12. Provides class coverages as requested/needed.
12. Maintains a regular filing system.
13. Maintains confidentiality of appropriate records.
14. Corresponds by telephone, memo, email and letter as directed by the appropriate Administrator.
15. Transfers students into and out of the district.
16. Notifies attendance officer of impending issues. Assists the attendance officer in clarifying student absences.
17. Manages staff attendance and organizes substitute coverage.
18. Keeps Chromebook maintenance log records.
19. Perform all other tasks as required by appropriate administrator.
TERMS OF EMPLOYMENT: Twelve months
SALARY: $35,000/year
BENEFITS: Full family benefits when applicable