What are the responsibilities and job description for the Event Coordinator position at Deliverance Charities?
Position Description: Event Coordinator - This is a volunteer unpaid position
We are seeking an energetic, organized, and creative Event Coordinator to join our team. This position provides support in all aspects of events, both internal and external, such as Brand Promotions, Networking and community events. Responsibilities include but are not limited to responding to inquiries, administrative tasks, event logistics, marketing, coordination, and travel management.
About the Deliverance Charities: Deliverance Charities is a U.S.- based nonprofit organization dedicated to influencing and encouraging people and families living in poverty by focusing on their financial well-being.
Start Date: Immediate (need a commitment of at least 3 months)
Reports to: Resource Development Manager
Location: Remote: while planning and working.
On site in person: at planned events for preparing and managing the events.
Responsibilities:
• Creates an annual calendar and obtains approval for all planned events and programs, venue selections including approved spending limits.
• Oversees all logistics related to assigned events, including supervision of vendors, contractors and other departments as it relates to specific programs and activities.
• Prepares all records, including use agreements (contracts); vendor forms; composes correspondence, including all information for residents and vendors.
• Initiates, reviews, and finalizes contract for event services.
• Coordinates and arranges appropriate facilities, labor, equipment and material in the set up and break down of event logistics.
• Manages and maintains event budget, prepares and provides reports.
• Trains and supervises special events staff including volunteers and department personnel, as well as other designated employees.
• Ensures roles and responsibilities are clearly communicated and understood, as well as the accountability for meeting goals and objectives.
• Perform other duties as assigned.
Requirements:
• Have an idea about event planning and coordination
• Ability to work independently and manage multiple projects and deadlines
• Very strong interpersonal skills; must be a "people person"
• Excellent time management, organizational, and follow-up skills
• Ability to work in a flexible and digital work environment
• Ability to negotiate contracts and manage budgets
• Excellent oral and written communication skills
• Proficient in Google Cloud Based Apps, with the ability to learn and master new software applications
• Proven ability to work successfully as a team member, and to build and maintain a positive work environment
• Versed in social media and other communication platforms
• Ability to travel throughout Miami to Orlando (costs will be covered by sponsors)
Work Environment: Our team is collaborative and supportive, using tools Google Gmail, Chat and Space to stay connected and work efficiently.
Schedule:
• Self-determined schedule but need updates monthly.
• At least 5 hours a week, anything more is appreciated
• Updates should be submitted via email.
Diversity and Inclusion: Deliverance Charities is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for the position without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.