Program Assistant – Human Resources #33908

Position: Program Assistant – Human Resources Department
Closing Date: November 30, 2025
Location: Christina Administration Office
Starting Date: February 1, 2026
Salary: Salary schedule can be found on the district website:https://www.christinak12.org/fs/resource-manager/view/23e44fb7-c446-4013-902d-a7f852dfe6aa

Qualifications:

• Proficiency in PHRST (Payroll Human Resources Statewide Technology) preferred
• High school diploma or GED
• Related five years of any combination of secretarial level work experience and/or business related training
• HR and/or leave of absence administration experience is a plus
• Demonstrates good attendance record
• Demonstrates effective written and verbal communication skills
• Ability to collaborate with other state agencies and insurance companies
• Ability to make decisions, work under pressure, comprehend multiple instructions and exercise good judgment
• Ability to comprehend various federal and state laws involving FMLA, Worker’s Compensation, Short Term Disability and Long Term Disability
• Ability to consistently apply federal and state laws and district policies and procedures
• Proficiency in using computer; specifically knowledge in MS Excel and MS Word
• Knowledge of secretarial techniques, office procedures and business procedures
• Ability to coordinate workload to meet schedules/deadlines
• Ability to work with a diverse group of people with unique and varying needs for assistance
• Ability to exercise tact, discretion and confidentiality with a pleasant, cooperative attitude

Responsibilities:

• Evaluate and process employee leaves of absence including the State’s Short-Term and Long-Term Disability Programs, FMLA, Donated Leave and Worker’s Compensation
• Interpret, explain and apply applicable state and federal laws and regulations and District policies and procedures
• Communicate leave information to employees and/or their designees
• Update employee records with leave information
• Maintain leave of absence files
• Initiate and distribute all Personnel Authorization Forms regarding leaves of absence
• Maintain spreadsheets for all leaves
• Complete seniority date reviews and adjustments for employees who have taken a leave of absence
• Complete employment verification forms for employees on leave
• Respond in a timely manner to requests for information and assistance
• Compose and prepare leave of absence correspondence promptly
• Communicate leave information to appropriate administrators
• Process leave information in a timely manner
• Maintain ongoing communication with employees, administrators, state agencies, etc.
• Provide information for monthly Board meeting as needed
• Schedule Fit for Duty Appointments for employees
• Conduct pre-employment meetings
• Filing documents as needed
• Work collaboratively with the Payroll & Benefits Department
• Work collaboratively to support the overall functions of the Human Resources Department (pre-employment meetings, phones, mail, etc.)
• Perform other related tasks and assume other related responsibilities as assigned

Human Resources Office
1899 S. College Avenue
Newark, DE 19702
PH: 302/552-2600 FX: 302/295-8922
Website: www.christinak12.org

Employment is conditional upon receipt of an acceptable criminal background report and a child abuse registry check showing you are not on the registry at any level

The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.


The Christina School District is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, pregnancy, national origin, citizenship, age, disability, veteran status, genetic information, sexual orientation, marital status, gender identity, or any other categories protected by federal, state, or local law. Inquiries regarding compliance with the above may be directed to the Title IX/Section 504 Coordinator, Christina School District,1899 S. College Ave, Newark, DE 19702; Telephone: (302) 552-2600.