Administrative Assistant II

Administrative Assistant II (formerly Financial Secretary)

Minimum Qualifications:
Required

• Minimum of a High School Diploma or GED.
• Five years of secretarial/administrative support experience with aspects of accounting, bookkeeping, and other financial-related duties.
• Excellent interpersonal communication skills.
• Ability to coordinate workload to meet changing priorities, schedules, and deadlines.
• Ability to handle problems and issues that arise and address with an appropriate resolution in a professional manner.
• Proficient computer skills including experience with a variety of software programs to include Microsoft Word, Excel, Quicken, Access or other district approved programs.

Preferred

• Associate's Degree in Secretarial Technology, Business, Accounting or related field.
• Prior completion of the State of Delaware First State Financials (FSF) training; if not, training must be completed within 60 days of employment.

Primary Functions:
The successful candidate will be required to demonstrate proficiency in the following:

• Performing work accurately, timely, in an organized manner, and in compliance with state and district policies and procedures.
• Coding, processing, and data entry of information relative to purchase orders, payment vouchers, and other financial transactions.
• Communicating, both verbally and in writing, professionally and effectively with both internal and external entities.
• Reviewing documents and transactions provided by district schools/departments for accuracy, completeness, and compliance with state and district policies and procedures.
• Working closely with vendors to order and receive supplies and materials, reconcile payments, resolve billing disputes, and ensure timely payment of invoices.
• Preparing and/or revising spreadsheets regarding school, department, or district budgets or other information.
• Preparing monthly reports, including, but not limited to:
  • Revenue projections and collections
  • Expenditure budgets and projections
  • Federal reimbursement reports
  • Reconciliation reports
  • Other reports, as assigned
• Other duties, as assigned.

The statements herein are intended to describe the general nature of the position and are not intended to be construed as an exhaustive list of job functions.

Application Procedure:
The following items must be completed by the closing date for interview consideration:

Current District Employees (Not including substitutes):
Complete online application and apply for the positions you are interested in at www.irsd.net


Outside Applicants & Substitutes
Complete online application, attach resume, college transcripts, certificates (if applicable), and three professional letters of reference or online reference surveys completed within the last year. (References from friends or family members will not be accepted)


The Indian River School District reserves the right to extend or shorten the application and/or interview period, to modify job requirements, and to reject any or all applications for reasonable cause.

The Indian River School District is an Equal Opportunity Employer and does not discriminate or deny services on the basis of race, color, national origin, sex, gender, creed religion, veteran status, sexual orientation, marital status, citizenship status, pregnancy, age, ancestry, disability, gender identity, genetic information, military status or any other characteristic protected by law.