Office Support Assistant

Job Summary
We are seeking a dynamic and highly organized Office Support Assistant to join our team! In this vital role, you will be the friendly face of our office, ensuring smooth daily operations and exceptional support for staff and visitors alike. Your energetic approach and attention to detail will help create an efficient, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace.

Duties

• Greet visitors and manage front desk responsibilities with professionalism and warmth
• Operate multi-line phone systems, answer inquiries, and direct calls efficiently using excellent phone etiquette
• Maintain organized filing systems, including digital files using Google Workspace and Microsoft Office tools
• Perform data entry tasks accurately, including invoicing, record keeping, and updating databases such as QuickBooks
• Assist with calendar management and scheduling appointments for team members or executives
• Support office management activities by ordering supplies, managing inventory, and coordinating maintenance requests
• Provide clerical support such as proofreading documents, preparing reports, and handling correspondence
• Offer exceptional customer service by addressing inquiries promptly and professionally, both in person and over the phone
• Manage incoming and outgoing mail, packages, and courier services with attention to detail
• Support bookkeeping tasks by tracking expenses, processing invoices, and maintaining financial records

Requirements

• Proven experience in office support or administrative roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Experience with QuickBooks or similar accounting software is preferred
• Excellent computer literacy combined with strong typing skills for efficient data entry
• Bilingual abilities are a plus to assist diverse client needs effectively
• Demonstrated ability to handle multi-line phone systems with professionalism and courtesy
• Strong organizational skills with keen attention to detail for proofreading and filing tasks
• Previous office management or clerical experience is highly desirable
• Exceptional time management skills to prioritize tasks efficiently in a fast-paced environment
• Personal assistant experience or calendar management skills are advantageous
• Knowledge of office procedures such as filing systems, inventory control, and customer support protocols

Join us as an Office Support Assistant where your enthusiasm and expertise will help keep our office running seamlessly! We value energetic individuals who are eager to contribute their skills in a collaborative environment. This is a paid opportunity designed for motivated professionals ready to make a positive impact every day.

Pay: $22.79 - $27.45 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Work Location: In person

Salary : $23 - $27