Aviation Scheduling Coordinator

The opportunity

Delaware North is hiring a full-time Aviation Scheduling Coordinator to join our team at our global headquarters in Buffalo, New York. As an Aviation Scheduling Coordinator, you will be responsible for working closely with flight crews, passengers, vendors, and service providers to support the safe, efficient, and seamless operation of the Aviation Department. If you want a fast-paced role where collaboration and hard work are rewarded, apply now. 

Pay

Minimum – Anticipated Maximum Base Salary: $62,354 - $85,800 / year

In addition to base salary, we offer an annual bonus plan based on company and individual performance, or a role-based, uncapped sales incentive plan. The advertised pay range represents what we believe at the time of this job posting, that we would be willing to pay for this position. Only in special circumstances, where a candidate has education, training, or experience that far exceeds the requirements for the position, would we consider paying higher than the stated range. Information on our comprehensive benefits package can be found at https://careers.delawarenorth.com/benefits/.

What we offer

At Delaware North, we care about our team members' personal and professional journeys. These are just some of the benefits we offer: 

• Medical, dental, and vision insurance
• 401(k) with up to 4% company match 
• Annual performance bonus based on level, as well as individual, company, and location performance
• Paid vacation days and holidays
• Paid parental bonding leave
• Tuition and/or professional certification reimbursement
• Generous friends-and-family discounts at many of our hotels and resorts

What will you do?

• Coordinate passenger travel using company aircraft, charter aircraft, and fractional providers while managing trip logistics for passengers and crewmembers 
• Schedule aircraft for passenger trips, maintenance events, training activities, and other operational requirements 
• Arrange catering, lodging, ground transportation, rental vehicles, and related travel services while ensuring vendor quality and timely delivery 
• Maintain passenger manifests, flight schedules, operational records, and trip documentation with accuracy and attention to detail 
• Process invoices, verify charges, resolve discrepancies, and code expenses through applicable financial systems 
• Manage vendor profiles, credit applications, payment terms, and supporting documentation to maintain effective supplier relationships 
• Coordinate uniform programs, airport badge renewals, and recurrent training logistics for flight department personnel 
• Enter flight data into CAMP and provide administrative support through correspondence, reporting, budget tracking, filing, and record retention 

More about you

• Strong organizational, communication, customer service, and problem-solving skills 
• Ability to manage multiple priorities in a fast-paced environment 
• Experience supporting executive travel, aviation operations, scheduling, hospitality, or administrative functions preferred 
• Proficiency with Microsoft Office applications and aviation support systems preferred 
• Ability to maintain confidentiality and professionalism 

Shift details

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Who we are

Our business is all about people, and that includes you. At Delaware North, you’re not just part of a team — you’re part of a global legacy: a family-owned company with 100 years of history behind it. Our operations span the world, offering you unique paths to growth and success.

Who says you can’t love where you work? With jobs in iconic sports arenas, stunning national parks, exciting casinos, and more, we pride ourselves on giving the world great times in great places. And whether you’re interested in restaurants, hotels, sports, gaming, operations, or retail, part-time or full-time, we’re invested in helping you achieve your career goals.

Together, we’re shaping the future of hospitality — come grow with us!

Delaware North, along with its subsidiaries, is an equal opportunity employer, showcasing job opportunities and considering applicants for all positions without regard to race, color, religion, sex, gender identity, national origin, age, disability, protected veteran status, sexual orientation, or any other legally protected status.