Travel Coordinator

DNI is seeking a detail-oriented Administrative Support Specialist to provide comprehensive travel coordination and office administrative support in a fast-paced government contracting environment. The ideal candidate will demonstrate strong organizational skills, knowledge of federal travel requirements, and the ability to work independently while supporting program and customer needs.

• Coordinate domestic and/or international travel for company employees, including scheduling flights, hotels, and rental vehicles, and preparing detailed travel itineraries.
• Validate and reconcile travel arrangements when utilizing a travel agency.
• Prepare travel-related documentation and obtain required approvals in accordance with contract and company procedures.
• Verify travel compliance with Federal Travel Regulations (FTR), contract requirements, and company policies.
• Assist with the creation and processing of travel orders, vouchers, and related documentation.
• Provide administrative support for budget, personnel, and payroll functions as required.
• Demonstrate working knowledge of office procedures, operations, and best practices.
• Perform general administrative duties, including answering telephones, greeting visitors, directing inquiries, filing documents, operating office equipment, and preparing or distributing outgoing correspondence.
• Perform records management functions, including storing, archiving, or shredding documents in accordance with established records management guidelines.
• Create and edit correspondence, reports, and other documents, ensuring accuracy in grammar, spelling, and sentence structure.
• Utilize PC-based software applications, including Microsoft Word, Excel, PowerPoint, Outlook, and Adobe Acrobat.
• Arrange and support meetings, anticipate information requirements, and prepare materials as requested.
• Track and follow up on action items and projects resulting from meetings to ensure deadlines and schedules are met.
• Assist in developing and improving office procedures and practices.
• Maintain office supplies, equipment, publications, and forms; identify shortages or deficiencies and notify the Contract Program Manager.
• Provide backup administrative support to the customer and other staff as required.

• High school diploma or GED required.
• Minimum of three (3) years of professional experience, including at least one (1) year of general office administration experience.
• Experience using word processing software and electronic mail applications.
• Demonstrated proficiency in written and verbal communication, including spelling, grammar, and professional correspondence.
• Ability to work independently or under general direction.
• Ability to obtain and maintain a Public Trust clearance.
• Valid driver’s license with an acceptable DMV driving record.

• Experience with Microsoft Word, Excel, PowerPoint, and Adobe Acrobat.
• Specialized knowledge of FAA systems, equipment, procedures, and operations is highly desired.

Benefits Include:

• Covers 100% of employee benefit premiums, including Medical (PPO or HDHP Option), Vision, Dental
• Matching 401K
• Short- and Long-Term Disability
• Pet Insurance
• Professional Development/Education Reimbursement
• Parking and Transit Benefits for NY, NJ, ATL, and DC Metro areas

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.