Records Clerk

*Target hiring range: $19.55-$25.77*
Incumbent works closely with the administrative and support divisions and is responsible for a variety of administrative, secretarial and clerical duties, including but not limited to assisting law enforcement personnel by processing NCIC/LEADS entries, data entry, and processing of necessary reports and legal documents for the Sheriff’s Office.

This division operates 16 hours a day, 7 days a week. This will require shift work, working holidays, and weekends. This position may include third shift/overnight hours in the future. 

Must have a valid Ohio Driver’s License and a clean criminal record. Ability to obtain and maintain LEADS/NCIC operation certification.

ESSENTIAL JOB FUNCTIONS:

• Processes/enters data and files NCIC/LEADS information
• Runs LEADS/NCIC computer requests for law enforcement personnel as needed for investigations
• Prepares and participates in LEADS/NCIC audits and monthly validations
• Receives, enters, files, sorts, scans, posts and maintains documents, log forms and records, including Sheriff’s Office reports, traffic citations and correspondences
• Distributes information as necessary
• Distributes Sheriff’s Office reports internally and to the public upon request
• Enters protection orders and warrant information into necessary computer systems
• Completes warrant checks as necessary
• Picks up and delivers reports, correspondence and legal documents to local courts and agencies
• Performs typing, word processing and related computer operations
• Processes and distributes incoming and outgoing documents and correspondences
• Completes monthly reports as necessary
• Inventories and stocks necessary office supplies
• Handles public inquiries Answers and directs telephone calls
• Faxes and copies materials as requested
• Other duties as assigned by the Sheriff or designee

NON-ESSENTIAL JOB FUNCTIONS:

• Performs related Essential and Non-Essential functions as needed
• Participates and assists with a variety of special projects as requested
• Other duties as assigned by the Sheriff or designee

JOB REQUIREMENTS

Equipment: Ability to use the following equipment: computer and related office software, printer, copier, multi - line telephone, fax machine, and other modern office equipment necessary to perform duties.

Critical Skills/Expertise:

• Knowledge of the Ohio Revised Code
• Ability to follow established policies and procedures
• Ability to accurately complete, maintain and / or file records, reports and forms
• Ability to operate a multi-line telephone system and other standard office equipment
• Ability to communicate effectively, both orally and in writing
• Ability to multi-task
• Ability to develop working rapport with Office personnel and representatives of both private and public entities
• Ability to follow oral and written directions
• Ability to maintain confidentiality of information and records
• Ability to organize, prioritize, and plan work / tasks and to carry out programs, policies, and administrative matters
• Ability to transcribe information, type accurately and at moderate speed, read, write and spell common vocabulary
• Ability to work independently and achieve results
• Ability to work effectively with the public who may be upset, distraught, irate, emotionally or mentally or otherwise unable to function within reasonable range of constructive behaviors
• Knowledge of the Sheriff Office policies, procedures, practices and guidelines and the ability to apply as they relate to the assigned duties

II. RESPONSIBILITY

Individual carries out routine or recurring assignments or tasks. Errors in decisions or work are not immediately known through supervisory review, but are revealed through adverse effects on subsequent operations. Errors usually result in loss of time in other organizational units, causing substantial inconvenience to the public or embarrassment to the employing organization. No direct reports or supervisory responsibility.

III. PERSONAL WORK RELATIONSHIP

Incumbent has contact with co-workers, employees in the department, public and private sector employees, law enforcement personnel, institutional residents and the general public. 

IV. PHYSICAL EFFORT AND WORK ENVIRONMENT

Physical Requirements: The physical requirements of the position are identified as sedentary work, which may require the lifting of up to forty (40) pounds.

Physical Activity: The physical activities of the position are typing, talking, hearing, listening, reaching and walking.

Visual Activity: The minimum visual activity of the job is close to the eyes, and requires viewing a computer terminal and proofreading information.

Job Location: Incumbent works in a typical office setting and has limited exposure to adverse environmental conditions.

Salary : $20 - $26