What are the responsibilities and job description for the Office Coordinator position at DEL REAL LLC?
Hello! We are looking for a dedicated Office Coordinator to join the team! Del Real Foods is a traditional Mexican food manufacturer born out of a family farm. Today, Del Real Food makes tamales, carnitas, salsas, and other recipes inspired by the Cardenas' native Jalisco -- all created by hand with fresh ingredients and nothing artificial.
Food and family lie at the core of everything we believe at Del Real Foods, and we invite you to apply to join and experience out company culture firsthand, where we view our teams as family, with a shared appreciation for what it means to savor both food, and family.
The office Coordinator supports Food Safety Defense program. Operates multi-line telephone systems to answer incoming calls; to appropriate personnel and completes a variety of administrative duties.
Benefits:
- Medical, Dental, Vision, Accident, Critical Illness, Hospital Indemnity and Life Insurance offered
- Competitive 401(k) plan
- Vacation Time
- 9 Paid Holidays
Responsibilities and Duties:
1. Follows and enforces employee’s safety procedures
2. Report any unsafe conditions to immediate supervisor or manager
3. Follow, Monitor, and Enforce all food safety procedures
4. Follows and enforces SQF requirements (Facilities, Equipment, SSOP, SOP, GMP’s, and ETC)
5. Follows and enforces USDA & FDA guidelines and regulations.
6. Follow Company Policies, Regulations, and Lunch & Break Policies Some of the duties of this position are those described below.
Position Area Duties (1-16 listed below)
- Answer incoming telephone calls, determine purpose of calls and forwards calls to appropriate personnel or departments. Retrieves messages from voice mail and forwards to appropriate personnel throughout the day.
- Welcomes visitors by greeting them, in person or on the telephone, answering or referring to inquiries.
- Create visitor welcome signs on the lobby monitor as needed.
- Support Food Safety Defense Program
- Performs clerical duties such as filing, data entry and document control. Provides administrative support.
- Book Conference Room and prepare the meeting rooms upon request.
- Post permits, certifications, and licenses on the front board and maintain records up to date.
- Create Fed Ex Shipping labels, schedule pick up appointments and monitor shipments.
- Manage and maintain postage machines, copiers, office supplies and digital communication boards.
- Reconcile FedEx invoices on a weekly basis and submit to Accounts Payable in Accounting.
- Maintain office supplies and coordinate purchasing as needed including toners.
- Fulfill certificate of insurance request and file accordingly.
- Track attendance via the Time and Attendance Line daily for personnel records and payroll processing.
- Collect attendance records during evacuations and provide support with communicate.
Requirements and Duties:
1. Excellent verbal and written communication skills
2. High level of professionalism
3. Microsoft Office
4. Ability to type 35 words per minute
5. Ability to multi-task and have strong organizational skills
6. Strong customer service skills
7. Ability to keep confidentiality of company business, employee/employer information or other matters at all time Office Coordinator
EDUCATION/EXPERIENCE
1. High School Diploma
2. Minimum 3-year experience on the field
3. Bilingual (English/Spanish)
After completing an application, qualified candidates will be scheduled for a phone screen followed by an interview with the HR management. Selected candidates will then be scheduled for an offer of employment and orientation!
We look forward to meeting you soon!
Sincerely,
--The HR Team ????