Entry Office Associate

Salary: $17.00 or $17.50 /hrJob OverviewA position within the Agriculture, Arts and Education Department that reports to the department Manager, the Entry Office Assistant performs essential administrative duties that support arts and agricultural competitions such as fine art, photography, woodworking, student exhibits, home arts, collections, gems/minerals/fossils, jewelry, specimen blooms, floral design, agricultural, garden landscaping, container plants, and livestock, and assists Exhibit Coordinators in implementing, organizing, and documenting the competitions and their results.Duties and Responsibilities include, but are not limited to, the following:Serve as a contact for exhibitor/stakeholder questions, using published exhibitor guides and glossaries as resources to ensure consistent interpretation of rules.Generate and respond to exhibitor, judge and demonstrator correspondence and telephone calls.Update and maintain Word and Excel files such as contact lists, judges rosters, donor gift logs, exhibitor guides, and glossaries.Update and maintain exhibit schedules using Outlook calendars.Compile and update content for social media marketing.Create schedule of interest group/stakeholder events using on-line or other published resources.Review online entries for completeness and program alignment.Print reports from ShoWorks and distribute to exhibit staff.Review and update event and catering orders.Assist exhibitors with the competition entry process via phone, email or in-person conversations.Review supply and equipment order deliveries for completeness.Oversee entry receiving/check-in and judging/clerking using ShoWorks on iPad.Proof competition results; enter results on Fair website and format for print publication.Enter daily program events on Fair website.Assemble judges and demonstrator gift bags and distribute.Sort and distribute ribbons.Help coordinate orderly entry release/check-out, verify identity, and document any damages.Compile exhibit supply and equipment inventories; summarize post-event recommendations.Update entry delivery and release maps using Word.Respond to verbal and written questions and concerns in a timely and knowledgeable manner.Use and direct others to use personal protective equipment (e.g., gloves, goggles) properly.Perform other related duties as assigned or requested when needed.QualificationsStrong organizational and communication skills (written and verbal).Ability to follow written and verbal direction.Desire to collaborate with team members and stakeholders.Knowledge of contracts, purchase orders and invoicing preferred.Proficiency in Microsoft Office.Excellent customer service skills with calm, problem-solving approach.Working ConditionsSeasonal, part-time schedule starting in February through mid-July with peak hours in May and during Fair time, when weekends and some evenings are required.Primary work environment is a standard office with artificial light and climate control.Work requires sitting for prolonged periods; bending neck in an upward and downward flexion andside-to-side turning of neck; pushing and pulling file drawers; moving bank boxes up to 25 pounds;and operating standard office equipment such as computer keyboard, mouse, touch screen,telephone, and radio, requiring repetitive hand movement and fine finger dexterity and coordination.Secondary work environment is in an exhibit building environment with natural or artificial light,loud noises, large groups of people, dust, food smells, animal smells, and fluctuating temperatures.Work activities require the abilities to verbally communicate and hear to express and exchangeinformation, see to perform assigned tasks, and read, write, and speak English at a level required forsuccessful job performance.

Salary : $17 - $18