What are the responsibilities and job description for the Registration & Elections Supervisor position at DeKalb County Government?
Job Description
Pay Range: $57,125 - $91,971 Pay Grade: 19 Job Code: 29005 FLSA Status: Exempt
Essential Functions
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Supervises, directs, and evaluates assigned staff; develops and oversees employee work schedules to ensure adequate coverage and control; compiles and reviews timesheets; approves/processes employee concerns and problems and counsels or disciplines as appropriate; assists with or completes employee performance appraisals; directs work; acts as a liaison between employees and management; and trains staff in operations, policies, and procedures.
Organizes, prioritizes, and assigns work; prioritizes and schedules work activities in order to meet objectives; ensures that subordinates have the proper resources needed to complete the assigned work; monitors status of work in progress and inspects completed work; consults with assigned staff to assist with complex/problem situations and provide technical expertise; provides progress and activity reports to ; and assists with the revision of procedure manuals as appropriate.
Conducts elections; supervises personnel to ensure that all elections are conducted in accordance with state and federal laws and regulations; secures early voting locations and recommends schedule; appoints site managers and determines staffing requirements for early and election day voting; works with polling locations and County Information Technology staff to ensure technology capabilities; develops and reviews training for compliance with election laws; monitors early voting traffic; recommends changes in procedures to resolve issues; conducts election night precinct check in, election audit and preparation of precinct statistics; monitors election tasks lists; monitors election software programming; and oversees financial filings process.
Implements, monitors and maintains registration functions and processes; reviews registration functions and processes such as felon registrations, duplicate voters, citizenship verification, jury summons questionnaires, provisional voting, election night precinct check in and election audit; monitors and ensures compliance with established protocols and procedures; and updates protocols and procedures as needed.
Prepares and completes a variety of registration, production and election reports; compiles and/or tracks various administrative and/or statistical data; generates and prepares data; submits all mandated reports to local, state and federal regulatory agencies or others as required; and maintains related records.
Maintains training and procedure manuals; and develops, updates, and revises manuals for all procedures involving voter registration and election functions.
Interprets, applies, and ensures compliance with all applicable codes, laws, rules, regulations, standards, policies and procedures; initiates any actions necessary to correct deviations or violations; maintains a comprehensive, current knowledge of applicable laws/regulations and pending legislation that may impact department operations; and maintains an awareness of new products, methods, trends and advances in the profession.
Assists in developing and implementing department budget; reviews budgetary needs and makes recommendations to the director; and monitors expenditures against approved budget.
Minimum Qualifications
Associate degree in Public Administration, Business Administration or related field; five years of experience in elections or registration, to include lead or supervisory experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
Specific License or Certification Required: Must possess and maintain a valid Georgia driver’s license; and possess and maintain, or attain with 6 months of employment, a State of Georgia GEOC Georgia Election Official Certification.
Pay Range: $57,125 - $91,971 Pay Grade: 19 Job Code: 29005 FLSA Status: Exempt
Essential Functions
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Supervises, directs, and evaluates assigned staff; develops and oversees employee work schedules to ensure adequate coverage and control; compiles and reviews timesheets; approves/processes employee concerns and problems and counsels or disciplines as appropriate; assists with or completes employee performance appraisals; directs work; acts as a liaison between employees and management; and trains staff in operations, policies, and procedures.
Organizes, prioritizes, and assigns work; prioritizes and schedules work activities in order to meet objectives; ensures that subordinates have the proper resources needed to complete the assigned work; monitors status of work in progress and inspects completed work; consults with assigned staff to assist with complex/problem situations and provide technical expertise; provides progress and activity reports to ; and assists with the revision of procedure manuals as appropriate.
Conducts elections; supervises personnel to ensure that all elections are conducted in accordance with state and federal laws and regulations; secures early voting locations and recommends schedule; appoints site managers and determines staffing requirements for early and election day voting; works with polling locations and County Information Technology staff to ensure technology capabilities; develops and reviews training for compliance with election laws; monitors early voting traffic; recommends changes in procedures to resolve issues; conducts election night precinct check in, election audit and preparation of precinct statistics; monitors election tasks lists; monitors election software programming; and oversees financial filings process.
Implements, monitors and maintains registration functions and processes; reviews registration functions and processes such as felon registrations, duplicate voters, citizenship verification, jury summons questionnaires, provisional voting, election night precinct check in and election audit; monitors and ensures compliance with established protocols and procedures; and updates protocols and procedures as needed.
Prepares and completes a variety of registration, production and election reports; compiles and/or tracks various administrative and/or statistical data; generates and prepares data; submits all mandated reports to local, state and federal regulatory agencies or others as required; and maintains related records.
Maintains training and procedure manuals; and develops, updates, and revises manuals for all procedures involving voter registration and election functions.
Interprets, applies, and ensures compliance with all applicable codes, laws, rules, regulations, standards, policies and procedures; initiates any actions necessary to correct deviations or violations; maintains a comprehensive, current knowledge of applicable laws/regulations and pending legislation that may impact department operations; and maintains an awareness of new products, methods, trends and advances in the profession.
Assists in developing and implementing department budget; reviews budgetary needs and makes recommendations to the director; and monitors expenditures against approved budget.
Minimum Qualifications
Associate degree in Public Administration, Business Administration or related field; five years of experience in elections or registration, to include lead or supervisory experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
Specific License or Certification Required: Must possess and maintain a valid Georgia driver’s license; and possess and maintain, or attain with 6 months of employment, a State of Georgia GEOC Georgia Election Official Certification.
Salary : $57,125 - $91,971