Office Coordinator & Executive Assistant

Company Description

DEJAGER DESIGN, INC is a design-focused company located in Newport Beach, California. With its headquarters at 4040 MacArthur Blvd., the company is dedicated to delivering innovative and creative solutions for its clients. DEJAGER DESIGN, INC values professionalism, precision, and a commitment to excellence in everything it does.

Role Description

This is a part-time, on-site role located in Newport Beach, CA, for an Office Coordinator & Executive Assistant. We are seeking a highly organized, proactive, and detail-oriented Office Coordinator & Executive Assistant to support the daily operations of our studio and leadership team. This role is ideal for someone who thrives in a fast-paced, design-driven environment and enjoys creating a polished, welcoming, and highly functional office experience.

The ideal candidate is dependable, service-oriented, resourceful, and able to balance administrative responsibilities with hands-on operational support.

Compensation: $23–$25 per hour, based on experience

Schedule: 25–35 hours per week, in-office

Key Responsibilities

• Maintain the overall presentation, organization, and daily upkeep of the office, including common areas, conference rooms, and kitchen spaces
• Coordinate daily kitchen maintenance, including unloading and organizing dishes and maintaining cleanliness throughout the day
• Monitor and replenish office, kitchen, and hospitality supplies; place orders for groceries, beverages, coffee, and office necessities as needed
• Conduct quarterly office organization projects, including organizing storage areas, binders, materials, and sample libraries
• Ensure conference rooms are fully prepared for client meetings, including refreshments and general presentation
• Oversee weekly floral and plant maintenance, including watering orchids and refreshing entry arrangements as needed
• Monitor office supply inventory and coordinate purchasing to maintain appropriate stock levels

Administrative & Executive Support

• Answer and manage the main office phone line, direct calls, and relay messages appropriately
• Coordinate outgoing mail, packages, and courier shipments; manage daily mailbox checks
• Provide administrative and logistical support to the Principal Designer and Project Managers as needed
• Assist with scheduling, errands, and day-to-day operational tasks to support studio efficiency
• Work directly with the Principal on personal errands, requests, and administrative needs with professionalism and discretion

Studio & Design Support

• Assist with organization and management of fabric samples, returns, and material libraries
• Support studio-wide organization initiatives and maintain orderly sample storage areas
• Provide additional support to the design team and interns during installations, meetings, or office projects as needed

Qualifications

• Strong organizational and multitasking skills with exceptional attention to detail
• Professional communication and interpersonal skills
• Positive, team-oriented attitude with a willingness to assist wherever needed
• Ability to work independently and anticipate studio needs proactively
• Comfortable managing both administrative and hands-on operational responsibilities
• High level of discretion and confidentiality when handling executive and personal matters
• Proficiency in Google Workspace and general office technology
• Previous experience in an office coordination, executive assistant, hospitality, or design studio environment preferred
• Exceptional Customer Service and Communication skills
• Ability to multi-task, prioritize, and manage time effectively in a fast-paced environment

Ideal Candidate

This position is best suited for someone who enjoys creating order, supporting a creative team, and contributing to a polished client experience. A strong sense of initiative, discretion, and professionalism is essential. The successful candidate will take pride in maintaining a beautiful, welcoming studio environment while providing exceptional support to leadership and the broader team.