Office Manager

Office Manager / Administrative Support

Deitch Energy – Hartford, CT

About Deitch Energy

The Deitch family has been servicing Hartford homes since 1910, providing fuel delivery, heating, and air-conditioning services to generations of local families. As we continue expanding our 24/7 service coverage, we’re looking for a dependable, detail-oriented Office Manager / Administrative Support Specialist to join our team and help keep our operations running smoothly.

You will work closely with our service manager, bookkeeper, and members of the Deitch family. This role includes your own private office and the opportunity to help modernize and streamline our internal systems.

Position Summary

The Office Manager is responsible for ensuring that the office, showroom, and administrative functions operate efficiently. You will support management with daily operations, scheduling, light bookkeeping, and communication with vendors, customers, and partners. This is a hands-on, multi-functional role ideal for someone who thrives in a fast-paced, family-run environment.

Key ResponsibilitiesOffice & Administrative Operations

• Oversee day-to-day office operations and administrative activities
• Maintain an organized and efficient office
• Manage office maintenance, facility needs, and vendor relationships
• Implement and maintain office procedures, systems, and workflow improvements
• Serve as primary point of contact for internal and external partners, including insurance agents, building management, and vendors
• Provide executive administrative support, including marketing and communications tasks as needed
• Assist team members to meet operational objectives

Scheduling & Communications

• Calendar management and appointment scheduling (We don't currently do this and would love someone to implement a system!)
• Support management in tracking business objectives and deadlines
• Ensure clear communication across departments and with customers

Bookkeeping & Financial Duties

• Assist bookkeeper with light duties
• Maintain organized filing of all financial and administrative documents

Skills & Qualifications

• 2–3 years of experience as an Office Manager, Administrative Manager, or similar role
• High school diploma, GED, or equivalent required
• Strong proficiency in Microsoft Office (Excel, Word, Outlook)
• Ability to learn QuickBooks, CRM platforms, and industry-specific software
• Experience with a service business preferred
• Exceptional organizational, time-management, and leadership skills
• Strong written and verbal communication skills
• Ability to manage budgets, track expenses, and follow financial compliance
• Self-motivated team player with excellent attention to detail
• Professional, reliable, and able to maintain strict confidentiality

Compensation & Benefits

• Competitive hourly pay
• Health coverage (after 3 month trial period)
• Paid holidays and PTO accrual

Why Work at Deitch Energy

Join a company that values craftsmanship, integrity, and reliability. Our team is the heart of our 115-year legacy — keeping homes comfortable, safe, and energy-efficient. If you take pride in your work and want to be part of a family-run company that treats employees with respect, Deitch Energy is the place for you.

Apply now and help continue Hartford’s longest-running tradition of trusted HVAC service.

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Job Types: Full-time, Part-time

Pay: $23.00 - $33.00 per hour

Benefits:

• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance
• Relocation assistance
• Tuition reimbursement

Work Location: In person

Salary : $23 - $33