Administrative Assistant

ADMINISTRATIVE ASSISTANT

DEFTEC delivers mission-critical solutions through skillfully delivered services and innovative products. We are inspired by our clients' critical missions and driven to provide the most effective solutions to execute their missions, operational challenges, and requirements. Our dedicated, experienced, and talented employees work closely with our clients to ensure the delivery of exceptional services and products.

POSITION OVERVIEW

The Administrative Assistant provides comprehensive administrative support to the Program Integration Office (PIO), serving as the organizational backbone for day-to-day operations across a dynamic environment. This role is responsible for documenting key decisions and lessons learned from PIO meetings, managing the contractor access program, and maintaining the wing bed-down calendar, including TDY orders and authorizations, schedules, conferences, and telecommunications in accordance with the Defense Travel System and Joint Travel Regulations. The position requires proficiency across a broad suite of Air Force enterprise applications as well as Microsoft Office and collaboration tools. The ideal candidate brings a minimum of five years of U.S. Air Force administrative experience and demonstrates exceptional organizational skills, attention to detail, and the ability to manage multiple simultaneous priorities with discretion and professionalism. This role also coordinates with the installation protocol office on visit requests and requires outstanding interpersonal and communication skills, as well as the ability to anticipate and resolve challenges with flexibility and sound judgment.

JOB RESPONSIBILITIES:

• Document key points, decisions, & lessons learned from all PIO meetings.
• Manage contractor access program.
• Build wing bed-down calendar, manage temporary duties (TDYs), schedules, conferences, and telecoms.
• Supports PIO offices with all aspects of office administration.
• Requires access to "my suite of applications". Examples include but are not limited to: My eval, My decs, My report, My fitness , My biz, AMS, MilPDS, BLSDM, DTS, and Leave Web.
• Coordinates with installation protocol office on any visit requests coming to the PIO.

REQUIRED QUALIFICATIONS:

• Minimum of five (5) years of U.S. Air Force administrative support experience.
• Shall be qualified in Defense Travel System and Joint Travel Regulations and will manage TDY orders and/or authorizations for the PIO employees.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and Zoom in a Windows environment.
• Flexibility to track, prioritize, and execute multiple simultaneous responsibilities in various parts of the organization.
• Outstanding organizational skills, attention to detail, and superb interpersonal, communication, and teamwork skills.
• Ability to exercise confidentiality and discretion.
• Ability to anticipate and troubleshoot problems and exhibit significant flexibility in accommodating the necessary work demands.
• Active Secret security clearance

DEFTEC offers a comprehensive whole-life benefits package that includes medical, dental, vision, holiday, paid time off, 401K with a match, life insurance, short/long-term disability, and educational reimbursement. The DEFTEC team comprises professionals who make a difference daily in crucial national security missions. Our leadership knows that this happens by employing a diverse team that is well cared for. Our top priority is our employees, making DEFTEC an ideal workplace.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Please get in touch with HR@deftec.com if you require reasonable accommodations.

DEFTEC is a Drug-Free Workplace where post-offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria are met as outlined in our policies.

AAP/EEO STATEMENT

DEFTEC Corp is an Equal Opportunity and Affirmative Action Employer and prohibits discrimination and harassment of any type based on actual or perceived race, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, religious creed, disability (mental and physical) including HIV and AIDS, medical condition (cancer and genetic characteristics ), genetic information, age, marital status, civil union status, sexual orientation, military and veteran status, denial of family and medical care leave, arrest record and/or any other characteristic(s) protected by federal, state or local law.

This policy applies to all terms of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, training, compensation, benefits, employee activities, and general treatment during employment.

OTHER DUTIES

Please note that this job description is not designed to cover or contain a comprehensive listing of the activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.