What are the responsibilities and job description for the Office Administration Manager position at Defense Holdings, Inc.?
Defense Holdings, Inc. (DHi)
Location: Hybrid (US)
Employment Type: Full-Time
Department: Administration / Operations
Reports To: Director of Operations
Company Overview
Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance.
At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions.
Position Summary
Defense Holdings, Inc. (DHi) is seeking an experienced Office Administration Manager to oversee office operations and administrative services. The ideal candidate will coordinate administrative staff, maintain operational efficiency, and ensure the smooth execution of internal administrative processes.
This role requires strong leadership, organizational skills, and the ability to manage administrative functions in a government contracting environment.
Key Responsibilities
Administrative Management
Oversee daily office administration activities and ensure efficient operations.
Supervise administrative staff and coordinate office support services.
Develop and implement administrative policies and procedures.
Office Operations
Manage office resources, supplies, and administrative systems.
Coordinate company meetings, events, and internal activities.
Ensure effective communication between departments.
Reporting & Compliance
Prepare operational reports related to administrative performance.
Ensure administrative processes meet internal and regulatory compliance standards.
Maintain proper documentation and records.
Cross-Functional Collaboration
Work closely with HR, finance, and operations teams to support company initiatives.
Assist leadership with administrative process improvements.
Required Qualifications
Bachelor's degree in Business Administration, Management, or related field.
3–5 years of experience in administrative management or office operations.
Proficiency in Microsoft Office Suite and administrative management tools.
Strong leadership, organizational, and communication skills.
Ability to handle confidential business information responsibly.
Preferred Qualifications
Experience supporting office operations in government contracting environments.
Familiarity with multi-location administrative coordination.
Core Competencies
Integrity & Confidentiality
Attention to Detail
Analytical Thinking
Interpersonal Communication
Organizational Skills
Adaptability & Initiative
Work Environment
Professional office environment (or hybrid/remote if applicable).
May require occasional travel.
Must be eligible to work in the United States.
Ability to obtain and maintain security clearance may be required.
Compensation & Benefits
Defense Holdings, Inc. (DHi) offers a competitive compensation package including:
Competitive base salary (commensurate with experience)
Medical, Dental, and Vision Insurance
401(k) with company match
Paid Time Off (PTO) and Holidays
Life and Disability Insurance
Professional development opportunities
Equal Opportunity Employer Statement
Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.
Location: Hybrid (US)
Employment Type: Full-Time
Department: Administration / Operations
Reports To: Director of Operations
Company Overview
Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance.
At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions.
Position Summary
Defense Holdings, Inc. (DHi) is seeking an experienced Office Administration Manager to oversee office operations and administrative services. The ideal candidate will coordinate administrative staff, maintain operational efficiency, and ensure the smooth execution of internal administrative processes.
This role requires strong leadership, organizational skills, and the ability to manage administrative functions in a government contracting environment.
Key Responsibilities
Administrative Management
Oversee daily office administration activities and ensure efficient operations.
Supervise administrative staff and coordinate office support services.
Develop and implement administrative policies and procedures.
Office Operations
Manage office resources, supplies, and administrative systems.
Coordinate company meetings, events, and internal activities.
Ensure effective communication between departments.
Reporting & Compliance
Prepare operational reports related to administrative performance.
Ensure administrative processes meet internal and regulatory compliance standards.
Maintain proper documentation and records.
Cross-Functional Collaboration
Work closely with HR, finance, and operations teams to support company initiatives.
Assist leadership with administrative process improvements.
Required Qualifications
Bachelor's degree in Business Administration, Management, or related field.
3–5 years of experience in administrative management or office operations.
Proficiency in Microsoft Office Suite and administrative management tools.
Strong leadership, organizational, and communication skills.
Ability to handle confidential business information responsibly.
Preferred Qualifications
Experience supporting office operations in government contracting environments.
Familiarity with multi-location administrative coordination.
Core Competencies
Integrity & Confidentiality
Attention to Detail
Analytical Thinking
Interpersonal Communication
Organizational Skills
Adaptability & Initiative
Work Environment
Professional office environment (or hybrid/remote if applicable).
May require occasional travel.
Must be eligible to work in the United States.
Ability to obtain and maintain security clearance may be required.
Compensation & Benefits
Defense Holdings, Inc. (DHi) offers a competitive compensation package including:
Competitive base salary (commensurate with experience)
Medical, Dental, and Vision Insurance
401(k) with company match
Paid Time Off (PTO) and Holidays
Life and Disability Insurance
Professional development opportunities
Equal Opportunity Employer Statement
Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.