GoHighLevel Specialist & Project Coordinator

Job Overview

Can you open a GoHighLevel account and diagnose it immediately? Do you like a puzzle, and do you actually finish it?

Defender Digital, LLC is hiring a part-time GoHighLevel Specialist & Project Coordinator. We run marketing systems for executive coaches, consultants, and local home-service businesses. The work is the unglamorous part that makes the polished part possible: pipelines that move, leads that close, follow-up that sends, and a project board that matches reality.

This is a W-2 role, not a contract gig. Hours start at 10–15 per week. After 60 days of strong performance, the rate increases, with room for more hours while staying part-time. No federal holiday work. The team is also out for approximately two weeks over the winter holiday. The autoresponder can cover Christmas. You should not.

You pick a weekly block inside 9:00 a.m. to 3:00 p.m. ET, and that block stays put. For example: Tuesday, Wednesday, and Thursday from 10:00 a.m. to 1:15 p.m. means those days, every week. We staff clients around it, so this part is important.

The work is delegated. Take direction from the CEO, ask when something is missing, and deliver without a standup for every task. A lot of it is urgent and lands inside your window with little notice. We do not sugarcoat that. We work hard, and we play hard.

You will sign a confidentiality and nondisclosure agreement. You will see accounts, unpublished offers, and the machinery behind the brand. It’s what we scraped our elbows, knees and poured our sweat equity into, so confidentiality is key.

Military spouses who can hold a steady Eastern daytime window are highly encouraged to apply. We built this with our own PCS-ing, independent mil-spouse hands, and we built the seat with you in mind. You do not have to be a military spouse to apply or be hired.

Responsibilities

Strict deadlines are required. If you’re on work hours, you’re expected to be in our work chat/available. The work is often urgent and arrives with very little notice. Some weeks it is a broken calendar link. Some weeks it is a full campaign that was "almost done" before it reached you.

• Build and improve GoHighLevel automations, workflows, pipelines, calendars, forms, funnels, and sites
• Run multi-step campaigns: lead capture, nurture, appointment setting, and follow-up
• Connect GoHighLevel, Squarespace, Google Calendar, and Stripe when payments are in the flow
• Handle Squarespace code injection (header, footer, embeds, tracking) without breaking the site
• Use Google Workspace daily: Calendar, Drive, Docs, Gmail, and Google Business Profile when assigned
• Keep Asana current. Chase missing inputs and flag blockers before the client finds them
• Take direction, ask a clear question, and deliver without constant supervision
• Hold a fixed weekly block inside 9:00 a.m. to 3:00 p.m. ET, and be highly responsive during it
• Meet in person IF you are near our home base in Augustsa, GA. Those more than 1 hour away by car will be fully remote/not required to attend in-person.
• Join an occasional Zoom, camera on, to clarify scope or walk through a build
• Protect client and company information under the signed NDA
• Use AI only when permitted. If the client or the agency says no, that is the directive

Required Experience & Skills

• Tangible proof or live references for past work.
• Expert GoHighLevel: automations, workflows, sites, and multi-step campaigns
• Squarespace code injection, and how it plays with third-party tools
• Proven connections among GoHighLevel, Squarespace, Google Calendar, and Stripe
• Expert Google Workspace in a marketing operation
• Asana, or a comparable tool, with daily updates rather than a Friday surprise
• A fixed weekly block inside 9:00 a.m. to 3:00 p.m. ET
• Willing to sign an NDA before start and follow it after the role ends
• Able to fill gaps with logic and on-brand judgment, without inventing a new brand or rebuilding a process that works
• Clear writing, fast replies, no drama. We have a lot of fun. The work is also very good, and that is how
• Reliable internet and a professional setup for occasional video calls
• Sound judgment on client work product and AI use

Bonus Skills (Not Required)

• Respire and Bricks in WordPress
• Zapier or native GoHighLevel webhooks beyond the basic recipe
• Canva work for funnel and form assets
• Past experiences with executive coaches, consultants, or home-service clients, where the brand is a person and the person has opinions

Schedule and Pay

• Days 1–60: 10–15 hours per week
• After 60 days, with solid performance, strong potential for more hours, still part-time
• Weekly block set inside 9:00 a.m. to 3:00 p.m. ET, then kept the same every week
• NDA required

Real talk

You will inherit live accounts, a workflow someone swore was tested, and a deadline that did not get the memo. You will also learn from an 18-year agency owner, be trusted with real systems, and work with a small team that cheers and rewards when the job is done right.

• You’re swift, but not not sloppy. Careful, but not not slow.
• If you have a better idea, you bring it. But you don’t reinvent the wheel.

If you know GoHighLevel at a practitioner level and can keep a project board honest on a fixed Eastern block, we would like to hear from you.

Defender Digital considers qualified applicants without regard to race, color, religion, sex, national origin, age, disability, or veteran status. Please bring humor. It is how we hit the work out of the park.

Experience

• GoHighLevel / marketing automation: 2 years (Required)
• Project coordination: 1 year (Required)

Shift availability

• Day Shift (Required)

Work location

Hybrid if living in the Augusta, GA area, or remote for candidates outside the area.

P.S. Defender Digital handsomely rewards team members who refer new clients. (We’ve always wanted to use the word “handsomely” in a sentence; look at us go!).

Pay: $26.00 per hour

Expected hours: 15.0 per week

Benefits:

• Referral program

Application Question(s):

• Do you have at least 2 years of GoHighLevel administrator usage experience?
• Are you able to work and be fully-present between the hours of 9am-3pm Eastern, with a set recurring schedule each week?
• Do you have at least 1 year of in-depth project management software usage like Basecamp, Asana or Teamwork?

Work Location: Hybrid remote in Omaha, NE 68127

Salary : $26