What are the responsibilities and job description for the Administrative Assistant/Assistant Property Manager position at Deering Management Group, Inc.?
Title: Administrative Assistant - Assistant Property Manager
Department: Commercial Property Management
Effective: Immediately
Essential Functions and Requirements:
This position will assist a Property Manager with the daily management of a portfolio of commercial properties. We’re looking for a team player with a positive attitude and excellent written and verbal communication skills who will provide outstanding customer service to our tenants, vendors, and clients. Duties will include but not be limited to the following:
- Create owner’s reports and be able to explain financial activity. Assist with the preparation and organization of spreadsheets, letters and other documents as needed
- Complete special projects; compile information
- Multi-line phone answering and transferring
- Assist Manager with building operations, dispatch maintenance requests and coordinate repairs, procure vendor bids and track service calls
- Answer and respond to calls and emails from tenants, vendors and clients in a timely, professional manner
- Draft correspondence to existing clients and tenants
- Maintain tenant lease files and assist with all aspects of lease administration
- Draft lease abstracts and accounting change forms for Manager approval
- Track tenant delinquencies within portfolios
- Proof monthly tenant charges and property expenses for Manager approval
Experience/Skills Required
- Real estate/property management or accounting experience a plus.
- Detail-oriented with good proofreading abilities.
- Demonstrate excellent organizational proficiency and ability to multi-task with people, phones, and projects.
- Prioritize job duties accordingly to meet deadlines.
- Display a high level of professionalism and integrity, as well as a strong work ethic and interpersonal skills.
- Demonstrate proficiency in Microsoft Office including Word, Excel, and Outlook.
- Possess a can-do attitude and willingness to jump in and help all positions in a fast-paced, positive working environment.
- Exhibit self-starter attributes while being willing and able to problem solve.
We are looking for a professional, friendly, accurate, detail-oriented individual who is willing to provide administrative support and learn the daily aspects of commercial property management. We offer the ability to grow professionally, an excellent benefits package including fully paid medical/dental/vision insurance, a Summer Friday program, Simple IRA fund with matching, free parking, and a great work environment.