AP/Payroll Administrator

We are looking for an AP/Payroll Administrator with a strong emphasis on Accounts Payable.  This person will also be supporting payroll operations. 

Duties

• Process and verify vendor invoices using a three-way match process, reconcile vendor statements, investigate discrepancies, and ensure timely and accurate vendor payments.
• Enter vendor invoices into the accounting system while maintaining accurate vendor master records and responding to vendor payment inquiries.
• Match packing slips to purchase orders and vendor invoices, working with internal departments to resolve receiving discrepancies, missing documentation, and invoice-related issues.
• Ensure accounts payable transactions comply with company purchasing policies, accounting standards, and applicable tax requirements.
• Assist with the implementation and ongoing processing of invoices through the company's invoice processing system.
• Support month-end close activities, including account reconciliations and other accounting functions as assigned.
• Process accurate and timely bi-weekly payroll by reviewing employee timecards, entering payroll data, and assisting with payroll processing activities.
• Process employee payroll-related transactions, including new hires, status changes, promotions, transfers, terminations, compensation changes, garnishments, payroll adjustments, and retroactive pay corrections within the payroll and field ticketing systems.
• Prepare benefit reconciliations and process payroll-related benefit updates as required.
• Maintain and update the field ticketing system by entering job bid items, updating tax rates, and recording new hire and safety training tickets.
• Investigate and resolve payroll discrepancies by analyzing payroll records and processing appropriate corrections and adjustments.
• Perform other accounting, payroll, and administrative duties as assigned.

Position Details

FLSA Status:  Non-Exempt
Job Status:  Full-time
Amount of Travel Required:  0%
Reports to:  Director of Finance
Direct Reports:  None
Work Schedule: Monday through Friday, 8:00 AM to 5:00 PM. This is a hybrid work from home position with approximately 2 days in office.  Candidate must be local to the Zelienople office.
Medical, Dental, Vision and Voluntary Benefits Available
401(k) Plan
PTO and Paid Holidays

Position Qualifications

Accountability & Dependability – Take personal responsibility for the quality and timeliness of work and achieves results with little oversight.
Adaptability & Flexibility – Adapts to changing business needs, conditions and work responsibilities.
Detail Oriented – Ability to pay attention to the minute details of a project or task.
Ethical – Ability to demonstrate conduct conforming to a set of values and accepted standards.
Communication – Ability to communicate effectively, both oral and written, clearly and concisely.
Teamwork – Promotes cooperation and commitment within a team to achieve goals and deliverables.

Skills & Abilities

Education:  Bachelor of Science in Accounting preferred
Experience:  1 years of payroll processing experience
Other Requirements:  Must successfully pass a pre-employment background check and drug screen.


Disclaimer

The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.

EOE Statement

Deep Well Services is an Equal Opportunity Employer. Deep Well Services does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other status protected under federal, state, or local law. All employment is decided on the basis of qualifications, merit, and business need.