What are the responsibilities and job description for the Administrative Assistant position at Deep South Today?
About Deep South Today
Deep South Today is a nonprofit network of local newsrooms that includes Mississippi Today, Verite News, The Current and, later in 2026, Arkansas Today.
Founded in 2016, Mississippi Today is now the largest newsroom in the state, and in 2023 it won the Pulitzer Prize for Local Reporting. Verite News launched in 2022 in New Orleans, where it covers inequities facing communities of color. The Current is a nonprofit news organization founded in 2018 serving Lafayette and southern Louisiana.
With its regional scale and scope, Deep South Today is rebuilding and re-energizing local journalism in communities where it had previously eroded and ensuring its long-term growth and sustainability.
About the Role
This role, which reports to the Chief Operating Officer, will support the efforts of the executive leadership team.
Key Responsibilities
- Calendar Management & Scheduling: Coordinating complex calendars, scheduling appointments, and arranging meetings or conferences.
- Administrative Support: Drafting, editing, and formatting documents, reports, memos, and emails.
- Communication Management: Screening phone calls, routing inquiries, and managing incoming/outgoing mail and email correspondence.
- Office Organization: Maintaining digital and physical filing systems, updating databases, and managing office inventory.
- Travel & Logistics: Booking travel arrangements and managing logistics for events or conferences.
- Financial Support: Performing basic bookkeeping, such as processing invoices, expense reports, managing vendor contacts, making bank deposits
- Event Support: Support setup and breakdown of local events.
Location: Jackson, Mississippi
Compensation: Up to $40,000, commensurate with experience.
Qualifications and Skills
- Experience: Previous experience in office administration or clerical roles, often 2 – 4 years.
- Software Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
- Communication: Exceptional verbal and written communication skills.
- Organization: Strong multitasking skills with high attention to detail.
- Professionalism: Proven ability to handle confidential information with discretion.
Requirements
- High school diploma required; Associate or Bachelor’s degree is preferred.
- 2 to 4 years of experience in an administrative assistant role.
- Experience with office equipment (printers, scanners, phone systems).
Our Commitment
We’re committed to building an inclusive newsroom that represents the people and communities we serve. We especially encourage members of traditionally underrepresented communities to apply for this position, including women, people of color, LGBTQ people and people who are differently abled.
Salary : $40,000